Ca Global recruits 01 Projects and Events Coordinator (Project Management / Event Management / Tourism / Private Safaris / Conferences / Tourplan)
Paarden Eiland, Cape Town, South Africa
Projects and Events Coordinator (Project Management / Event Management / Tourism / Private Safaris / Conferences / Tourplan) –
Paarden Eiland, Cape Town
Reference Number: AH00021
To effectively quote, manage and execute all meetings, incentives and events in Southern Africa for Private Safaris.
Prepare customized proposals based on client brief including intensive research into products available to tailor make a proposal
Quoting of correct costing in Excel and Tourplan according to company guidelines with a detailed and creative description of proposed itinerary and services
Implement ground arrangements & domestic / regional reservations for programs including the booking of venues, décor supplies, technical suppliers etc.
Negotiate with relevant suppliers for special rates in order to obtain business
Renegotiate rates with relevant suppliers once business has been secured in order to increase margin
Management of financials pertaining to the event
Input all relevant data into Passion or any other software used to sell our products e.g. EventPro.
Keep an up-to-date list of additional freelance staff for events e.g. to man a hospitality desk
Hiring of additional staff for events (e.g. to man a hospitality desk) upon approval of your superior
Onsite management of actual event including meet & greet, check-in, function management, conference coordination, transport facilitation etc.
Compile detailed cost analysis and final invoicing
Keeping updated suppliers lists and contact details
Travel nationally / regionally if required
Requirements: Qualification and Skill
Tourplan literacy advantageous
5 years’ experience in a Similar Role
Must have a valid driver’s licence
Must have own reliable vehicle
Benefits and Contractual information:
Market Related Salary
If you wish to apply for the position, please send your CV to Andrea Haylett at firstname.lastname@example.org
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