UNICEF recruits 01 Logistics Associate, GS6
Logistics Associate, GS6 – Djibouti, Temporary Appointment – (364 days)
Job Number: 521911 | Vacancy Link
Locations: Africa: Djibouti
Work Type : Temporary Appointment
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child,
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does- in programs, in advocacy and in operations. The equity strategy , emphasizing the most disadvantaged and excluded children and families , translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination , bias or favoritism. To the degree that any child has an unequal chance in life – in its social, political, economic , civic and cultural dimensions – her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens – addressing inequity – not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
* Key functions, accountabilities and related duties/tasks
Assist supervisor in obtaining timely customs clearance of all UNICEF-assisted programme supplies and equipment through government counterpart, other partners or directly through UNICEF appointed clearing agent/s. Liaise with respective authorities in speedier custom clearance, etc. , ensuring supplies are cleared within two weeks and proactive follow-ups where delays occur.
Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for Djibouti Hub operations and ensure establishment of communication channels with clients and government authorities.
Liaise with supply and Logistics colleagues as well as clients and using supply dashboards and reports to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor supply chain pipeline and take action to ensure timely customs clearance of supplies entering the country . Perform research , collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making .
Maintain up-to-date supply & logistics records/ reports for outstanding shipping documents/ in country distribution documents/ good receipts/ claim documentation and for UN shipped POs item; and do necessary follow-up for corrective actions to ensure timely receipt of the shipments .
Provide specialized support in the area of logistics , following standard processes and contributing, directly or indirectly , to the effective delivery of programme supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery .
Supervise arrival, customs clearance , storage, packing and cross border shipments of UNICEF commodities to the agreed delivery point.
Identify needs for contracting of logistics third party services (e.g. customs clearance , warehousing , transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor .
Liaise with YCO Logistics team to arrange timely shipping of supplies to ports of entry in Yemen through counterparts , other partners or private transport operators as appropriate. Follow up on dispatch requests from programme to ensure delivery and reception of supplies and preparing/sharing supply Pipeline Reports with receiving end-users . Assist in evaluating transportation process including transporters performance , recipients and partners performance when receiving distributed supplies.
Warehousing and inventory management:
• Assist to manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures . Assess warehousing capacity including facilities, conditions of equipment , manpower , and processes when required. Propose corrective actions to supervisor and warehousing service provider.
• Oversee maintenance of warehousing and inventory management processes managed by the service provider. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained by the service provide.
• Timely record and maintain warehouse inventory and related transactions (receipt/dispatch) in
Vision. Share data with YCO logistics and programme teams
• Assess availability of space and advice service provider on stacking and storage plans to ensure appropriate storage and optimize use of space
• Oversee receipt of consignments and dispatch of supplies.
• Verify stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out inventory spot checks and periodic physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee .
• Assist in obtaining required clearances and permits for charter flight operations
• Organize quarterly/ yearly stock count and resultant reports. Assist supervisor in building government and partner’s capacity on warehouse management and inventory control.
Alternative delivery mechanisms:
• Participate in events/meetings that build partnerships and collaborative relations with UN
organizations to support harmonized and collaborative procurement and logistics arrangements .
• Maintain up-to-date files for all logistics transactions, including a system for monitoring the different stages of each transaction.
• In collaboration with YCO Supply & Logistics team and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.
• In collaboration with supervisor, logistics team, Supply Division, Sana’a Office, provide input to ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows.
• Undertake any other tasks as required by supervisor within the skills and experience of the logistics
associate.
• Check and verify all invoices for logistics services against service requests made from the logistics office, draft payment requests and submit to the supervisor for certification, and follow-up for payment, summarize and maintain systematic records.
VI. Skills
• Thorough knowledge of a range of specialized topics, including the relevant supply chain policies,
partnership mechanisms, rules and regulations .
• High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the particular circumstances of complex individual cases.
• Experience using MS Word , Excel, PowerPoint and other UNICEF office tools .
• Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work . Good judgement in order to handle complex cases including considerations for exceptions.
• Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor .
• Ability to use supply related modules within UNICEF ERP system .
• Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of
those under his/her supervision.
• Abi lity to draft clear and concise reports or rationale for supply related decisions on key issues.
To qualify as an advocate for every child you will have…
Education : Completion of secondary education is required, preferably supplemented by technical or university courses related to supply
chain, business administration, contract/commercial law or similar
Experience: A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage .
Language Requirements : Fluency in English and Arabic is required. Knowledge of another UN language is considered as an asset.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are:
Core Values
• Commitment
• Diversity and inclusion
• Integrity
Core competencies
• Communication (II)
• Working with people (II)
• Drive for results (II)
Functional Competencies :
• Analyzing (II)
• Learning and Researching (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)
View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Remarks:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Closing Date Sun Jun 02 2019 21:55:00 GMT+0100 (Afr. centrale Ouest)