UNICEF recruits 01 Administrative Assistant G-04
UNICEF
Tripoli, Libya
Humanitaire (ONG, Associations, …), Projet/programme de développement
Administrative Assistant G-04- Temporary Appointment, Tripoli, Libya #00116134
Job no: 543544Contract type: Temporary AppointmentLevel: G-4Location: LibyaCategories: Operations and Business Management
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, opportunity
How can you make a difference?
key functions/Responsibilities:
Communications & Workflow:Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
Manages incoming and outgoing correspondence, e-mails and telephone calls.Communicates routine and some non-routine information pertaining to the work of the team. · Establishes and maintains the office filing and reference systems, both traditional and digital.
Events/Logistics:Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
Travel:Provides travel assistance to staff members in section for travel arrangements based on the organization’s rules and policies.
Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures.
Supplies/Equipment: Supports management of administrative supplies, office equipment, and updating inventory of items.
Monitors and supervises adequate and appropriate use of supplies.Ensures that services and maintenance of premises are in accordance with organizational standards.Arranges for the purchase and timely distribution of office supplies.
Attendance:Maintains and updates a system which monitors the absence of staff
To qualify as an advocate for every child you will have…Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
A minimum of 4 years of relevant administrative or clerical work experience is required.Developing country work experience and/or familiarity with emergency is considered an asset.Fluency in English is required. Knowledge of another official UN language is an asset.
For every Child, you demonstrate…UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The UNICEF competencies required for this post are…Builds and maintains partnerships (1)
Demonstrates self-awareness and ethical awareness (1)Drive to achieve results for impact (1)Innovates and embraces change (1) Manages ambiguity and complexity (1)Works collaboratively with others (1)Thinks and acts strategically (1)To view our competency framework, please visit here.
Click here to learn more about UNICEF’s values and competencies.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Deadline: 11 Aug 2021 E. Europe Daylight TimePOSTULER