Administration Assistant (Bulawayo)
Fixed term, Full-time
International Role – No – Only National applicants will be considered.
World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.
Title: Administration Assistant
Purpose of Position
To assist in the provision of effective, efficient and timely administration support services in the form of assets, fuel, fleet, communication, and office maintenance including buildings and office equipment.
-Issuing out of strategic fuel (coupons) to programs ensuring accountability.
-Reconciling fuel withdrawals for administration vehicles and ZINARA tollgate usage.
-Consolidation of monthly fuel usage of all vehicles
-Monitor generator fuel that is kept in the office ensuring accountability V. -Assist with consolidation of asset inventory register
-Assist in developing of the fuel and mileage efficiency schedule for administration vehicles.
-Processing of airtime allowances
-Processing of payments and follow-ups with Finance.
-Coordinating airport pick up logistics.
-Provision of administration secretarial services which includes meetings and filling of documents.
-Carry out any other duties assigned by the Administration Coordinator
Knowledge, Skills and Abilities
-Higher Diploma in Secretarial Studies, Business/ Office Administration or any relevant field.
-In depth knowledge and experience of general administration functions
-Excellent computer literacy in MS Word and MS Excel.
-Good interpersonal and verbal communication skills
-Ability to work under pressure and achieve results
-Ability to demonstrate personal integrity and trustworthiness
-Ability to solve problems efficiently and effectively
-Ability to prioritize demands without losing focus
NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.
Female candidates are encouraged to apply.