Supply Chain Assistant
Fixed term, Full-time
International Role – No – Only National applicants will be considered.
World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.
Position: Supply Chain Assistant
PURPOSE OF POSITION
Understand the department’s business requirements and apply in the day to day work.
Supply Chain Planning
Schedule annual procurement planning sessions with key stakeholder
Assist and support the consolidation and reporting the Procurement Plans
Review and update Item Catalog prior to the planning process activity.
Support Operations with the use of the Item Catalog
Assist in Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Specialist.
Prepare / assist in preparation of RFQ/RFP documents, sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
Maintain all supporting documents relating to the Sourcing Events based on the document management supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
Preparation Procurement Committee submission documents based on the direction given by the Coordinators / specialists.
Supplier Contract and Relationship Management
Accurately complete the master data management form (contract/supplier/ item register)2. Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
Collect feedback on supplier performance as per the established SPM guidelines.
Support the RFP/RFQ process for spot buys as required
Liaise with Shared Services & Finance to resolve supplier inquiries
Release POs to suppliers for spot buys and assigned categories.
Data Management, Analysis and Reporting
Collect and organize data from projects and business units.
Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
Consolidate all findings and convert them into useful formats as provided by SCM Manager
Process, Procedure and Policy
Work with senior SCM teams to manage internal customer satisfaction
Collect data to support performance scorecard reporting (i.e. KPIs)
Control and Compliance
Maintain proper filing and record keeping as per the guidelines set by the management.
Minimum Education, Training and Experience:
1. Certification Diploma in business management, Accounting / Procurement and logistics2. One year of experience in Procurement and Logistics or Accounting field