World Food Programme recruits 01 Logistics Assistant EPR
World Food Programme
Lilongwe, Malawi
Humanitaire (ONG, Associations, …), Projet/programme de développement
Opportunités de carrière : Logistics Assistant EPR SC5 (142205)
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFPThe World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.
Malawi is a small landlocked country in Southern Africa. With a population expanding rapidly at 3 percent per year and the majority of livelihoods dependent on agriculture, the population is highly vulnerable to the effects of climate-related disasters. Poverty is experienced by most rural families, with those headed by women suffering the most. Relying on small parcels of densely cultivated land for their livelihoods, rural Malawians are highly affected by climate change. Episodes of drought as well as severe flooding are increasing in frequency, intensity and unpredictability, giving the most vulnerable households inadequate time to recover.
Malawi’s challenges are also compounded by high rates of HIV infection (at 9.6 percent), low primary school completion rate (at 51 percent) and chronic under-nutrition (at 37 percent for children under 5). WFP continues to partner with the government, other UN agencies, NGOs, civil society and the private sector to achieve the Sustainable Development Goals (SDGs) by 2030, with a particular emphasis on reaching Zero Hunger (SDG 2), addressing structural drivers of hunger wherever possible.
STANDARD MINIMUM QUALIFICATIONSEducation : University degree and equivalent experience in one or more of the following fields: Logistics & Supply Chain management, development studies or any related field of study.
Language : Proficiency in both oral and written English and other local languages.
KEY ACCOUNTABILITIES (not all-inclusive) • Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. • Support timely ordering and delivery of commodities and supplies to authorised partners and destinations. • Support the Emergency Preparedness team to undertake relevant Logistics Assessments in-country. • Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resoulution of all enquiries with a high standard of client service mindset. • Support the primary data collection, secondary data collation and field testing of mapping and analysis tools in development, providing input to the Preparedness Webpage and Platform for malawi as required. • Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. • Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues and escalating to supervisor. • Liaise with internal and limited number of external stakeholders to support efficient logistics preparedness and operations management. • Support with the preparation of external coordination meetings by sending out meeting invitations, hotel room bookings, printing attendance forms, rafting and dissemination meeting minutes. • Support the unit’s information management and communication activities by providing content for social media – twitter, facebook, instagram and linkedIn, develop content for drone videos, infographics, and prepare meeting presentation factsheet and other IM/visibility products. • All other duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIESPurpose • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives. • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor. • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates. • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People • Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities. • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds. • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work. • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues. • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency. • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments. • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor. • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals. • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives. • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs. FUNCTIONAL CAPABILITIESCapability Name Description of the behaviour expected for the proficiency levelSupply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions.Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
OTHER SPECIFIC JOB REQUIREMENTSKnowledge
Experience utilising computer packages for report production and presentations.Ability to establish long term partnerships.
Skills
• Excellent Analytical skills (understands cost-benefit analysis; able to analyze and craft research, organizational structures and processes; • Critical thinking (using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems); • Planning and coordination skills (Understands transportation and infrastructure planning); • Excellent interpersonal skills. • Excellent communication skills.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE • Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. • Experience in assisting the preparation of contract documentation. • Experience in measuring service providers’ performance against set KPIs. • Experience in providing technical business support in corporate systems. DEADLINE FOR APPLICATIONS17 May 2021
WFP is committed to gender equality in its mandate and its staff. Well qualified candidates, particulary females are strongly encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.POSTULER