UNICEF recruits 01 Administrative & HR Assistant

Administrative & HR Assistant, G-4, Windhoek, Namibia(For Namibia nationals only)

Job Number: 520005 | Vacancy Link

Locations: Africa: Namibia

Work Type : Temporary Appointment

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dedication

Purpose of the post

Under supervision of the Operations Manager, this temporary appointment post will support Operations, HR and the office of the Representative in the UNICEF Namibia Country Office by performing a variety clerical and administrative tasks.

Key tasks and responsibilities

Human Resources

Assist the HR Associate in managing staff learning and development, staff well-being, and recruitment and selection of staff and non-staff as follows:

Draft requisitions, administer advertisements and handle candidates for written tests and interviews;

Coordinates training activities, track and record mandatory training activities for all staff especially new recruited staff including UNVs, interns and consultants;

Support and guide UNICEF’s pensioners on electronic medical claim submissions

Registry

Sets up and maintains the Operations filing system and dispose of old files in accordance with established retention schedule;

Registers, classifies and routes incoming correspondence, documents and other material.

Establishes and maintains records system of file movements within the office. Responds to inquiries regarding files, correspondence and references;

Collects reference and background material from registry files, as requested;

Arrange for the dispatch of outgoing communications. Prepares and types correspondence relating to registry activities;

Receive incoming calls and direct calls/queries accordingly, receive visitors for meetings.

Assistance and backup to Senior Executive Associate

Assist with the logistical planning of CO events, Natcom visits etc., including through development of check lists, arrangement of display spots at the venue, ensuring branding visibility etc.;

Maintain a distribution list of all key partners and influential persons;

Assist the Senior Executive Assistant in the mailing process of all locally and internationally produced documents

Property Survey Board (PSB)

Acts as Secretary to the PSB.  Do the physical inventory of property, plant, equipment and tagging of assets

Billing and invoicing

Park vendor invoices in VISION, ensuring General Ledger and funding accuracy and prepare all bills for personal use of telephone and other communications equipment and other amounts due to UNICEF

Performs other duties, as required by the Operations Manager

Recruitment Qualifications

Education

Completion of secondary education, preferably supplemented by technical or university courses related to Human Resources and Communication work of the organization.

Work Experience

A minimum of 4 years of progressively responsible administrative or clerical work experience is required.  Experience in UN or International organization is an asset.

Language Requirements

Fluency in English and local language of the duty station is required.

Competencies and level of proficiency required

Core Values

Commitment

Diversity and inclusion

Integrity

Core competencies

Communication (I)

Working with people (II)

Drive for results (I)

Functional Competencies

Analysing (I)

Learning & Researching (I)

Planning and organizing (I)

Following Instructions and Procedures (I)

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

View our competency framework at  http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Sun Mar 17 2019 22:55:00 GMT+0100 (Afr. centrale Ouest)