Administrative Associate, (GS-6), Harare, Zimbabwe # 23013 – Open to Zimbabwean nationals only
Job Number: 522081 | Vacancy Link
Locations: Africa: Zimbabwe
Work Type : Fixed Term Appointment
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
UNICEF has been operating in Zimbabwe since 1982. We are a team of passionate professionals committed to the protection and fulfillment of children’s rights. We work closely with the government of Zimbabwe, with whom we have signed a Basic Cooperation Agreement, Non-Governmental Organizations NGOs), sister agencies of the United Nations, and the private sector to deliver much-needed assistance to children and women.
The current UNICEF-Government of Zimbabwe Country Programme of Cooperation (2016-2020) aims to support Zimbabwe to sustain and build upon the gains achieved for children during the 2012-2015 Country Programme Cooperation. The programme focuses on improving the quality of services, increasing access to services, and helping to build national and sub-national capacities to provide low-cost, high-impact interventions for all children, especially the most vulnerable.
For every child, early moments matter
For more information about UNICEF Zimbabwe please click the link below
How can you make a difference?
Summary of key functions/accountabilities
Management of Drivers
Vehicle Fleet Management
Ensures MOSS Compliance on all vehicles
Ensures registration of new office vehicles
Ensures correct Driver documentation for travel
Ensures monthly reporting on vehicle utilization
Management of Drivers
Manages, supervises and coordinates team of drivers and ensures equitable allocation of personnel to the Country Office Travel Plan.
Monitor overtime amounts for all drivers and ensure timely certification and approval as authorized.
2. Vehicle Fleet Management
Co-ordinate transport-related matters for an effective and smooth functioning of the country office. Responsible for the daily transportation plan making necessary adjustments as per last minute changes/requirements.
Coordinate drivers by assigning them appropriate daily routines.
Direct oversight of the vehicle fleet to ensure timely, efficient and cost-effective maintenance and servicing, records maintenance and up-to-date vehicle movements monitoring and recording.
Ensure timely payment to vehicle maintenance service providers after checking and certifying on work completed.
Ensure fueling records for each trip and vehicle are approved as per actual mileage undertaken and recorded in individual vehicle file.
3. Ensures MOSS Compliance on all vehicles
Ensure MOSS compliance on all vehicles and conduct and document quarterly checks on all vehicles.
Carry out spot checks on all departing and returning vehicles for damage or mechanical defects.
Maintains log books for all vehicles and ensures up-to-date recording and requisite officer signature all trips undertaken.
4. Ensures registration of new office vehicles
Timely registration of new office vehicles with relevant local bodies.
Arrange for requisite decals/signage as necessary.
Make recommendations on vehicle disposals as per guidelines.
Support international staff on registering and disposing their cars.
5. Ensures correct driver documentation for travel
Ensures driver documentation for travel is correctly completed and submitted in time for processing, according to the Travel Plan.
Monitor itinerary deviations and seek approvals for extensions from relevant authorizing sections where necessary.
6. Ensures Monthly Reporting on vehicle utilization
Provide monthly reports or as required on vehicle utilization, driver allocations, fuel utilization and travel allocations among others.
Submit timely bi-annual and annual reports as required to regional office and HQ on all office vehicles records.
Maintains files and records related to Transportation.
To qualify as an advocate for every child you will have…
Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
A minimum of 6 years of relevant administrative or clerical work experience is required.
Developing country work experience and/or familiarity with emergency is considered an asset
Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are….
Diversity and inclusion
Working with people (II)
Drive for Results (II)
Learning and Researching (II)
Planning and Organizing (II)
Following Instructions and Procedures (II)
View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Please note that UNICEF does not charge a fee or require personal banking details at any stage of the recruitment process.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
NB* Those that previously applied to this position need not re-apply.
Closing Date Wed Sep 04 2019 22:55:00 GMT+0100 (Afr. centrale Ouest)