UNICEF recruits 01 Administration Intern

Administration Intern, Harare, Zimbabwe (Open only to nationals of Zimbabwe)

Job Number: 521579 | Vacancy Link

Locations: Africa: Zimbabwe

Work Type : Internship

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, early moments matter

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life  in its social, political, economic, civic and cultural dimensions her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

And we never give up.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply. Our workplace policies promote flexible work arrangements, to support all staff in maintaining a healthy life balance, both in and out of the office.

We are the first United Nations agency to be awarded the EDGE certification – the leading global standard for gender equality in the workplace.

UNICEF prides itself on fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected candidates will undergo rigorous reference and background checks.

How can you make a difference?

Rationale and context of the assignment

The Administration Unit provides a range of administrative support to UNICEF office which includes but not limited to asset management, local and international travel, repairs and maintenance of premises, facilities, of vehicle fleet and its management, office security and organizing conferences and workshops. The office has a total workforce of 132 staff (international professionals and national staff).

This has rendered the Administration Unit understaffed in the immediate short term and unable to efficiently fulfill their mandate.

Administrative support is fundamental to the success of UNICEF operations and as such UNICEF Zimbabwe is looking to hire a paid intern for a period of 6 months to assist and support in the filling in the identified capacity gap.

Scope of work and objectives

UNICEF Zimbabwe requires an enthusiastic, hard-working, determined Administrative Intern to ensure that administrative support is reliable, actionable and of a high standard and quality.

Under the guidance of Administrative Associate, the Intern will assist in the following tasks:

Collecting required administrative data.

Data entry and record management of administration data.

Compiling lists of local sources of procurement, contacts local vendors for price quotations, preparing summary of bids including information on price and conditions of offer.

Maintaining manual and automated procurement files and records; providing purchase information to receiving and inventory staff; maintains procurement supply and vendor reference.

Administering stationery and supplies log sheet.

Ordering business cards and stamps.

Reconciling utility bills – every end of month.

Drafting and managing the manual order register.

Management of the office boardrooms meetings calendar.

Placing catering requests.

Reconciling office water supplies.

Facilitating mobile phone recoveries.

Coordinating official handover and launch ceremonies.

Tagging of assets and related paperwork/filing for inventory management.

Preparing supporting documents for petty cash billings.

Attending to payment queries and proof of payment.

Other duties as assigned by Administrative Associate.

Duration

This will be a full time internship, the duration will be for 6 months from May 2nd – October 10, 2019 (full-time).

Conditions of Intern:

Health/Medical insurance: Intern is required to hold valid health/accident insurance. UNICEF accepts no responsibilities for costs arising from accidents and/or illness incurred during the internship whether on or off UNICEF premises.

Employment: There is no expectancy of employment at the end of the internship.

Visa: UNICEF is not responsible for obtaining any necessary visas.

Facilitation

UNICEF will provide all necessary administrative and logistical support according to guidelines for supporting Interns.

To qualify as an advocate for every child you will have…

Requirements for Intern: Key Competencies, Skills and Experience

Current eligible undergraduate, graduate and post-graduate students in an Administrative / commercial discipline or equivalent. The candidate may also be a recent graduate in the last 2 years.

Effective communication and organization skills

Computer literate with e-mail, word processing and spreadsheet skills

Good interpersonal skills and ability to interact with multidisciplinary teams.

Good organizational skills

Experience working with youth organization in youth programming or youth engagement is an added advantage.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Sun May 05 2019 22:55:00 GMT+0100 (Afr. centrale Ouest)