TGH recrute 01 Administrator Manager – IRAQ
The admin manager ensures the functioning of the administration, the good management of funds and human resources for the activities implemented in the Ninewa Governorate. She/he works under the day to day responsibility of the Field Coordinator (FC) and in collaboration with the Finance, HR and Administration Coordinator based in Erbil. She/he supervises the administrative team in Mosul: 1 admin officer.
FINANCE
- Ensure the proper use of funds, in accordance with the funding contracts, in compliance with internal procedures and donor rules
- Manage and monitor budgets
- Participate in the elaboration of new budgets
- Supervises the management of the cash registers and expenses
- Finalise and check the base’s accountancy before sending it to the Finance, HR and administration Coordinator
- Manage the base’s treasury and prepare supply requests
- Provide financial and administrative management tools to project managers and the FC
- Prepare and support project audits
- Improve financial and payment procedures as necessary in conjunction with the FC and the Finance, HR and administration Coordinator
- Financial management of logistics: estimating needs for projects and monthly forecasts
ADMINISTRATION
- Ensuring that accounting and administrative documents are properly archived and organising their dispatch to the capital
- Establish and/or validate all contracts administratively: purchase contract, service provision contract, training contract, etc
- Supervise monthly the taxes related to our activities and their payment
- Participate in the application of TGH purchasing procedures
- Ensuring that suppliers comply with contract clauses
- Ensure the legal and regulatory framework of the base’s activities
HUMAN RESSOURCES
- Recruit (if required), train and supervise the administrative team
- Participate in the elaboration of job profiles with the operational teams and coordinate all recruitments at the base level, in agreement with the Finance, HR and administration Coordinator and deputy HR
- Centralise monthly salary data for validation by the Finance, HR and administration Coordinator
- Prepare and monitor the payment of social security contributions
- Ensure the proper application of the policy defined by TGH for the management of national staff (recruitment, promotion, evaluation, discipline, etc.);
- Ensure compliance with Iraqi labour law
This list of responsibilities could be modified according to the needs in the field.
Expériences / Formation
Educational background and experiences
- Training in financial management and/or human resources management. Bioforce training appreciated
- At least 2 years of experience in the field with a humanitarian NGO as administrator manager
Skills
- Accounting / financial / HR management skills
- Good budget management
- Good knowledge of the humanitarian environment (NGOs, IOs, EU…)
- Excellent command of IT tools (including Excel and Word), knowledge of SAGA is an asset
- Ability to set up and deliver training courses
- Good writing skills in English – Arabic is a strong asset
Personal Qualities
- Strong interpersonal skills and commitment to humanitarian principles
- Organized, diplomatic and pro-active approach
- Adaptability, autonomy, rigor, resilience to stress
- Good leadership
Salaire
Country: Iraq
Location: Mosul with field visits to Erbil, Sinjar Rabeea, Tilkaif and Tikrit
Duration: 03 months (renewable depending on funding)
Starting date: ASAP
Place in the org. Chart: Under direct day to day supervision of Ninewa Field Coordinator and functional management of the Finance, HR and Administration Coordinator
Conditions: Salaried contract, gross monthly salary from €1’900 to €2’600 depending on experience, monthly per diem 650 USD, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. Non-family duty station
Comment postuler
Please send your CV and Cover Letter to Amandine RUINART, HR Officer