SNV recruits 01 Operations Manager
Contract type: National employment contract
SNV Netherlands Development Organization is a not-for-profit international development organizational founded in the Netherlands in 1965; and currently maintains a global presence in 30 countries; across Africa, Asia and Latin America. SNV has been present in Uganda since 1989 and currently undertakes donor funded programming within 100+ districts across the country. As an organisation, SNV focuses on the Agriculture, WASH and Energy sectors and maintains the belief that no one should have to live in poverty; and that all people should have the opportunity to pursue their own sustainable development. SNV contributes to programming within the Agriculture, WASH and Energy sectors by strengthening the capacities of targeted partners and communities at the field level; in order to realize increased skill sets and sustainable performance; reduce poverty levels, expand employment; improve food security; while paying special attention to gender equity, social inclusion of marginalized groups and stakeholder accountability.
As our programme in Uganda continues to grow, we are looking for a highly experienced dynamic professionals to join our team. Interested candidates should meet the basic qualifications outlined within the Candidate Profile and exhibit a strong desire to be a catalyst for change
For more information on our operations in Uganda and SNV, visit our website: www.snv.org
Overview of the Position
Works closely with the Country Director to ensure timely and compliant implementation of Procurement and Contracts, IT, Admin Logistics and Operations. Until the organisation grows the manager will be directly responsible for implementation of some of the activities while also managing staff, processes and procedures for others. As member of the CMT, responsible for timely reporting on Department activities.
Procurement and Contracts
Review Procurement policies against best practice and revise and adjust as necessary;
Review all SNV donor contracts and ensure procurement activities in each project are in line and compliant with donor requirements;
Support Business Development and reduce risks for SNV by reviewing Terms and Conditions for upcoming contracts and advising management on areas of risk, implications and compliance issues.
Work with the Procurement and Contracts Officer to:
Manage all SNV sub-contracts and grants to ensure compliance, performance, accurate and timely reporting ;
Conduct all procurement of goods and services in line with SNV and donor policies and procedures;
Ensure timely completion of procurement in support of programme implementation in line with SNV and donor policy;
Draft and issue all consultancy contracts; purchase orders, MoUs, sub agreements and sub contracts; maintain accurate and complete procurement files ;
Manage Admin team to ensure:
Stock management of office stationery, supplies, office equipment and furniture;
Regular office and equipment maintenance and repair to ensure safe working environment
Coordination of Logistics and Travel and IT requirements
Maintenance of clean and professional office environment
IT services provision that meets staff needs and requirements
Maintenance and renewal of annual service
contracts; rental agreements; insurances
Review office performance and identify bottlenecks in systems and operations, report to management and advise on resolution;
Review and update health and safety policies and ensure they are observed;
Develop, implement and manage new administrative systems, such as record management, filing systems, intranet communication
Put systems in place to ensure the coordination of all staff field travel and effective and efficient vehicle use ;
Manage logistics team to :
Ensure records are kept for all the cars and that vehicle log books are maintained;
Ensure that logistics staff track renewal of insurance and licenses for SNV-owned vehicles and instigate the procedure for getting documents renewed in a timely manner;
Ensure that logistics staff monitor and track annual and regular car maintenance. Ensuring that all SNV-owned vehicles are submitted for annual service on time with senior management being informed of any required repairs and maintenance.
Master’s degree in procurement and supply chain, Economics, Business Administration or related field
Bachelor’s degree in logistics and supply chain, Business Administration, and Economics,
At least 8 years at senior level in Operations and Logistics Responsibilities for an international organisations or private institutions;
Conceptual working and thinking level with several years of experience in Operations and administration;
Demonstrated knowledge and understanding of donor regulations and compliance issues related to procurement and management of donor funds;
Proven experience in risk managemen;
Attention to details, preciseness in the execution of tasks, solution-oriented working approach and negotiation;
Excellent communication and organisation skills, including the ability to articulate Operations and logistical data to non-Operations audience;
Ability to establish and maintain working relations in a multi-cultural environment;
Proficiency /Knowledge of Microsoft Office and skill in the use of Excel, including complex/compound spreadsheets and other accounting package is essential;
Must be a member of a professional body like CIMA or CIPS
Excellent command of English language both written and spoken.
Application Deadline: by 21st Jan 2020.
Contract Duration : 2 years initial contract with possible extension
Contract Type: Uganda National Contract
Duty Stations: Kampala
Desired Start Date: 1st March 2020