PNUD recruits 01 Finance Clerk
Job Description
Agency: UNDP
Title: Finance Clerk
Job ID: 22847
Practice Area – Job Family: Management – FINANCE
Vacancy End Date: (Midnight New York, USA) 15/05/2019
Duty Station: Monrovia, Liberia
Education & Work Experience: D-Some College – 4 year(s) experience
Languages Required: English
Desired:
Grade: G4
Vacancy Type: FTA Local
Posting Type: External
Bureau: Africa
Contract Duration: 1 Year with possibility for extension
For Liberian Natioanl Only
Background
Under the guidance and supervision of the Finance Analyst/Specialist, the Finance Clerk supports the provision of financial services ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Clerk works in close collaboration with the Operations and Programme staff in the country office and with UNDP HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of key functions:
-Ensure implementation of operational strategies and procedures
-Provide accounting, finance and administrative support
-Support knowledge building and knowledge sharing
Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:
-Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
-Provision of inputs to elaboration of workplans
Provide accounting and administrative support, focusing on achievement of the following results:
-Assistance in proper control of the supporting documents for payments and financial reports for NEX projects; payment execution.
-Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.
-Proper receipting of goods and services and establishment of accruals if delegated to the S/M
-Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. MIP) and potential funding problems.
-Follow-up with other United Nations agencies for information relating to payments.
-Preparation of routine correspondence, faxes, memoranda and reports in accordance with the Country Office (CO) SOP.
-Extracting, inputting, copying and filing data from various sources.
-Maintenance of the proper filing system for financial records and documents.
Support knowledge building and sharing in the CO, focusing on achievement of the following results:
-Participation in the training for the operations/projects staff on Finance.
-Contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the execution of the CO financial services Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources and keep records.
Competencies
OPERATIONAL EFFECTIVENESS
Ability to perform a variety of repetitive and routine tasks and duties related to finance
Ability to review data, identify and adjust discrepancies
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
Ability to organize and complete multiple tasks by establishing priorities
Managing documents, correspondence and reports
Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and
Required Skills and Experience
Education:
-Secondary Education, with specialized certification in Accounting and Finance
Experience:
-4 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
-Knowledge of IPSAS and/or IFRS desirable.
Langauge Requirement:
-Fluency in the UN and national language of the duty station
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.