L’Ambassade des USA aux Sénégal recrute au service des courriers
U.S. Mission DAKAR, SENEGAL
VACANCY ANNOUNCEMENT NUMBER: DKR-2017- 044
OPEN TO: All Interested Candidates
POSITION: Mail / Pouch Room Clerk
OPENING DATE: 08/18/2017
CLOSING DATE: 09/01/2017
WORK HOURS: Full-time, 40 hours/week
SALARY: Ordinarily Resident (OR): FSN-5 (Annual Salary – 7,191,327 XOF)
Not-Ordinarily Resident (NOR): FP-9*
*Final grade/step for NORs will be determined by Washington.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Mail /Pouch Room Clerk.
BASIC FUNCTION OF POSITION
This position reports to the Mailroom Supervisor and performs all aspects of local mail service as well as international mail to other West African Embassies, the Charleston Financial Service Center, and Washington DC. The incumbent performs all mailroom activities including document reproduction and messenger services plus piece count statistics for all fiscal and ICASS reporting requirements. Additionally, this position shares responsibility for assisting the telephone switchboard operation. Assesses patron’s eligibility to use the DPO. Provides authorized DPO customers with information at the time of mailing about different U.S Postal Service (USPS) mailing rates, extra services US Customs regulations and proper packaging information. Calculates proper postage by using a USPS-approved scale and rate charts, extra services and fee. Assists with USPS Click-n- Ship (web-based USPS postage site) as needed. Ensures that authorized customers are not sending hazardous or restricted materiel through the USPS system. Affixes proper customs forms. Accepts and postmarks official mailings and balloting/voting material. Resolves patron’s accountable mail claims and complaints.
QUALIFICATIONS REQUIRED
1. EDUCATION: Completion of secondary school is required.
2. EXPERIENCE: Six (6) months of prior mail or messenger services is required.
3. LANGUAGE: Level III (good working knowledge) of both English and French, both written and spoken, is required. The ability to speak and understand (Level 3) Wolof is required in the completion of the switchboard duties. (THIS WILL BE TESTED)
4. SKILLS AND ABILITIES: This is a customer service oriented position so tact and diplomacy skills are paramount to successful user community relations. Good physical conditioning to lift 25kg pouch bag is required. Level I typing as well as the ability to maintain schedules organize workloads and exercisegood records management is required. (THIS WILL BE TESTED)
FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities may be obtained on our website at https://sn.usembassy.gov/embassy/jobs/ and/or bycontacting the Human Resources Office DakarRecruitment@state.gov.
SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.
HIRING PREFERENCE ORDER:
(1) USEFM who is ALSO a preference-eligible U.S. Veteran
(2) USEFM OR a preference-eligible U.S. Veteran
(3) FS on LWOP
ADDITIONAL SELECTION CRITERIA:
1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
4. The candidate must be able to obtain and hold a non-sensitive security clearance.
HOW TO APPLY: Applicants must submit the following documents to be considered:
1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and
2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
WHERE TO APPLY:
Mailing Address: B.P 49
OR
E-mail Address: DakarRecruitment@state.gov
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Appendix A – DEFINITIONS
Eligible Family Member (EFM): An EFM for employment purposes is defined an individual who meets all
of the following criteria:
· U.S. Citizen or not a U.S. Citizen; and
· Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
· Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term “child” shall include, in addition to natural offspring, stepchild, adopted child, and a child under legal guardianship of employee, spouse, or same-sex domestic partner when such child is expected to be under legal guardianship until 21 years of age and when dependent upon and normally residing with the guardian; or
· Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
· Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
· Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
· Is under chief of mission authority.
U.S. Citizen Eligible Family Member (USEFM): A USEFM is an individual who meets all of the following criteria:
· U.S. Citizen; and
· Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
· Child of the sponsoring employee who is unmarried and at least 18 years old; and Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
· resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
· Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
Appointment Eligible Family Member (AEFM): An AEFM is an individual who meets all of the following criteria:
· U.S. Citizen; and
· Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
· Child of the sponsoring employee who is unmarried and at least 18 years old; and
· Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or,
as appropriate, at an office of the American Institute in Taiwan (AIT); and
· Is under chief of mission authority; and
· Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
· Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S.
Foreign Service or Civil Service.
Member of Household (MOH): A MOH is an individual who meets all of the following criteria.
· A MOH is someone who accompanies or joins a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
· A MOH must be officially declared to the COM by the sponsoring employee as part of his/her household; and
· A MOH is under COM authority;
· A MOH may include a parent, unmarried partner, other relative, or adult child;
· A MOH may or may not be a U.S. Citizen;
· A MOH is not an EFM;
· A MOH is not listed on the travel orders or approved Form F-126 of a sponsoring employee.
Not Ordinarily Resident (NOR) – An individual who meets the following criteria:
· An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
· Has diplomatic privileges and immunities; and
· Is eligible for compensation under the FS or GS salary schedule; and
· Has a U.S. Social Security Number (SSN); and
· Is not a citizen of the host country; and
· Does not ordinarily reside in the host country; and
· Is not subject to host country employment and tax laws.
Ordinarily Resident (OR) – An individual who meets the following criteria:
– A citizen of the host country; or
– A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
– Is subject to host country employment and tax laws.