FAO recrute 01 National Operations Assistant
FAO
Monrovia, Liberia
Humanitaire (ONG, Associations, …), Projet/programme de développement
Job Description: 2100274 National Operations Assistant
Closure Date: 09/Feb/2021, 6:59:00 AMOrganizational Unit: FRLIRJob Type: Non-staff opportunitiesType of Requisition: NPP (National Project Personnel)Grade Level: N/APrimary Location: Liberia-MonroviaDuration: 11 months (with possibility of extension subject to availability of funds)Post Number: N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions. Qualified female applicants are encouraged to apply. People with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.
Organizational SettingThe main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Reporting LinesUnder the overall supervision of the FAO Representative in Liberia, the direct supervision of the Assistant FAOR-Programme/project coordinator, in collaboration with the project team, the FAO Country Representation Operations/Admin Teams.
Technical FocusProgramme development, coordination and operational assistance Ensure the smooth functioning of projects operations, consistent service delivery, and continuous evaluation and readjustment /improvement of the operational environment to reflect the FAOR’s evolving needs.
Tasks and ResponsibilitiesAssist the smooth operational, administrative, logistic, financial implementation of programme activities;
Support the preparation of project proposals, Letter of Agreements (LoAs) and contracts according to FAO, United Nations (UN), government and donor requirements and procedures; follow-up on submission of reports and payments to Service Providers;Assist in the preparation of project documents, work plans, procurement plan, mid-term and final project reports from an operational perspective, for technical clearance by FAO’s technical services;Assist in the implementation of subsequent stages of the project life cycle (recruitment, procurement, budget handling, report writing, correspondence, special reports, evaluations and justifications as required);Assist in the implementation of efficient financial flow mechanisms and in ensuring timely availability of resources for the smooth implementation of project activities including tracking of budget monitoring and field expenditures;Assist to maintain effective financial controls including reviewing, clearing and certifying for accuracy, appropriateness, correctness and compliance with the approved budget & FAO Rules and Regulations, all administrative & financial documents submitted to FAO Representative for approval and signature;Assist to maintain effective delivery follow-ups control tracking the delivery of goods and services;Make necessary arrangements for incoming & outgoing missions, including security clearances, entry visas, flights & hotel bookings;Liaise with HR Section and assist in processing the recruitment of International & National consultants that will work on project activities including processes in GRMS, ensuring that all necessary forms for each kind of contracts are completed if required: PPF; BSITF/ASITF; Entry Medical Examination; Terms of References and visa requirements addressed; monitor contract status for international and national consultants and inform to the responsible officer at least one month in advance, of each consultant’s NTE for further extension or contract break;Maintain the document filing system both in hard and electronic copy, type correspondence and documents, receive and screen correspondence, attach necessary background information and maintain records of the communications;Maintain a database for out of country travel for all projects, a database for all translated documents/legislation, and a database for all international and national consultants; settlement requests: hard copy clearance, excel upload, cash release; Perform other duties, as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum RequirementsUniversity degree in Administration and Finance or a related fieldAt least 2-3 years of relevant experience in Operations with competence in Finance and AdministrationGood Working knowledge in both spoken and written English;Candidates should be national of Liberia;
FAO Core CompetenciesResults Focus
TeamworkCommunicationBuilding Effective RelationshipsKnowledge Sharing and Continuous Improvement Technical/Functional SkillsRelevance and extent of experience in operations;
Organizational & communication skills, computer literacy, fluency in written and spoken English, teamwork skills;Ability to establish and maintain working relationships with people of different national and cultural backgrounds;Past experience working in the UN and other international systems preferred;Concise and sound communication capacity; Selection CriteriaKnowledge in Finance and Administration
Independent worker and excellent skills working as part of a team;Excellent reading, writing and communication skills in EnglishVery high skills/knowledge of background related to the ToR’s Requirements
ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)Incomplete applications will not be considered. If you need help please contact: Careers@fao.orgApplications received after the closing date will not be acceptedOnly language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applicationsFor additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY Candidates are requested to attach a letter of motivation to the online profile.We encourage applicants to submit the application well before the deadline date.If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENTPOSTULER