| Description |
ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
ACTED Iraq
Since 2003, ACTED has been working in Iraq to provide humanitarian support to vulnerable populations through a multi-sectoral response to the Syrian refugee crisis and the Iraqi mass displacement challenges. ACTED teams in Iraq implement a comprehensive response ranging from emergency and camp management activities to reconstruction, stabilization, and resilience programmes across 15 governorates.
You will be in charge of
1. Positioning
Context analysis:
- Support thr AC to analyse the area’s socio-economic situation, (donor) trends, needs and gaps;
- Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.
Strategy Implementation: Provide support in the implemetation of ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular :
- Support in the identification of new opportunities and new sectors of intervention;
- Assist in consolidating and stabilizing programming;
- Review the geographic and thematic footprint;
- Ensure activities are relevant and meeting area/beneficiary needs;
- Identify ACTED added-value;
- Ensure humanitarian principals are adhered to;
- Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;.
Networking, positioning and general representation:
- When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
- Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
- Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
- When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at area level
Proposal development:
- Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
- Contribute to budget design ensure budget needs at area level have been taken into consideration
Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation
2. Management and Internal Coordination
Staff Management:
- Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
- Promote team building, productivity and staff welfare
- Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
- Support the AC to manage interpersonal conflicts among staff at area level
Internal Coordination:
- Facilitate interdepartmental communication and information sharing for a positive working environment
- Implement ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)
3. Project Implementation Follow-up
Project Implementation Tracking :
- Support Project Managers in project implementation through trouble shooting and eliminating blocking points
- Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
- Ensure that relevant project information are up-to-date and available for reporting purposes
Project Quality Control:
- Ensure the application of a practical field based M&E system/plan for each project
- Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
- Help Project Managers to adapt projects according to monitoring and evaluation findings
- Ensure beneficiary feedback mechanisms are in place
- Support with the documentation of best practices and lessons learnt for projects in the area of operations.
Partner Management:
- Identify potential local partners in the area based on an assessment of complementarity and added value
- Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
4. FLATS Management
Finance Management:
- Support in the management of project budgets at area level to avoid under/over spending
- Help with budget forecasting
- Ensure timely and accurate area finance TITANIC reporting
Logistics & IT Management:
- Support the timely procurement and adherence to rules of origin and nationality at area level
- Ensure quality supply management at area level
- Ensure proper asset management at area level and enforce asset investment policy
- Ensure proper stock management at area level
- Ensure proper IT systems, data back-up and protection from malware at area level
- Ensure sufficient and reliable means of communication at area level
- Ensure timely and accurate area logistics TITANIC reporting
Administration and HR Management:
- Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
- Ensure regular performance appraisal and career management for staff at area level
- Ensure timely and accurate area HR TITANIC reporting
- Ensure timely exit forms
Transparency/Compliance Management:
- Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
- Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
Security Management :
- Support the AC in the analysis of the security context at area level
- Upon request, engage with relevant key stakeholders at area level to ensure access and support of interventions
- Ensure the offices and houses conform to recommended security, health and safety standards
- Ensure all staff in the area adhere to security procedures
- Ensure security incidents at area level are promptly reported to the capital
|
