World Vision International recruits 01 Senior Accountant
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities
Purpose of the position
Contribute to an efficient and effective management of the finance department for the regional office by; Supporting the effective decision-making and financial sustainability of the regional office through being a business partner, internally (to all the functional departments of WARO) and externally (to field offices in supporting them in technical areas such as Horizon); Ensuring stewardship, accountability and transparency at all levels, strengthening financial and technical capacity; ensuring good planning & budgeting; and minimizing risk exposure to the organization.
Major responsibilities
Financial Reports Preparation – 20%
1 Prepare journal entries for review by finance manager.
2 Review of Journal prepared by other accountants for accuracy, proper coding and advise on the necessary adjustments before posting into SUN Financial System
3 Estimate and making accruals for goods and services received but not paid for in the current month.
4 Preparation and Loading of monthly Financial Reports onto Financial Reports Database.
5 Preparation of monthly departmental financial reports
- Accurate coding of all journals.
- Accurate posted data posted in Sun Financial System
- Journal listings available on a weekly basis for review by Finance Manager
- All accruals done to reflect the correct financial position.
- Accurate and timely reports entered on the Financial reports database.
- Analyzed Departmental reports sent for review by Finance Manager.
Cash & Funds Management – 10%
1 Review payments and validate in the online banking platform
2 Review purchase requests to see if the Budget is available or not before signing the Purchase Order
3 Review Expense reports(EERs) in Concur System
4 Follow up on delayed acquittals for advances given to staff
- insure checks and transfers are prepared in a timely basis
- Make sure that Budget is available and advise administration
- All the EERs are reviewed in the platform on time .
- Promote financial accountability and reporting – 10%
1 Preparing the General Ledger Reconciliation in liaison with the GC Accounting & SA team
2 Prepare, review and analysis of the Balance Sheet accounts to ensure that current and correct balances are reflected in the financial reports
3 Prepare monthly Bank Reconciliations for all bank accounts to be reviewed by Finance manager.
- Accurate General Ledger reconciliation with current reconciling items only
- Balance Sheet Accounts Listings and aging.
- Accurate and timely monthly bank reconciliation is prepared.
Grants finance reports – 15%
Grants Financial Reporting:
- Ensure all grants/ PNS finance reports under WARO are shared and discussed with the project leads and submitted to donors/support offices within the required time schedule
- Assist the GAM/ other WARO directors in responding to queries from donors, support offices and other internal stakeholders
- Ensure high quality standards are maintained in the development of grants budget (including proposals) in coordination with various RO teams.
- Analyze grants budget expenditure against approved budget through variance analysis and advise the responsible RO Team on potential over/under spending for corrective actions
- Ensure alignment of ledger data with final grants reports as part of project close out, ensure all pending payments are cleared and budget commitments made on PBAS database per respective donor and World Vision close-out procedures.
- [Current grants/PNS in WARO- Visser, WAHER, etc]
Accurate RO grants/PNS reports submitted on time to donors and SOs
Payroll – 10%
1 International/National Staff payroll review and reconciled for; New recruitments, Increments, Promotions, and other payroll adjustments
2 Prepare quarterly benefits analysis to compare against approved limits.
3 Track the Home country International staff PAYE deductions and ensure that the tax is remitted to Senegal Tax office.
4 Prepare Monthly Journal Entries for the payroll and pass it over to the Finance Manager for review before posting to ledger in a timely manner.
- Presence of monthly payroll reconciliation.
- A schedule in place tracking benefits limits per policy.
- Monthly reconciliation of HCI’s PAYE remittance and GC payroll.
- Payroll Taxes is paid in a timely manner to the government of Senegal.
- No penalties for late or incorrect filing from Senegal Tax Office.
- There correct entering in the Withholding Tax Account.
- There is correct Journal Entering for payroll.
SA Processing – 10%
1 Work with the Finance Manager to clear SA’s outstanding items in the General Ledger
2 Review monthly PA reconciliation detailing unused PAs and recommend necessary actions.
3 Follow up with the SA recipient offices for approval of outgoing SA’s
- Minimal SA outstanding items in the GL reconciliation.
- Monthly reconciliation of PA document
- Pending SA’s in the system are current
Horizon and Sun Systems – 10%
1 Perform monthly account allocations and ledger revaluation in the Sun Systems.
2 Design adhoc reports in Vision Executive.
3 Support the FOs in Horizon related issues for budgeting
- All Balance sheet accounts are accurate.
- Accurate reports are designed on a need basis.
- FO budgets in Horizon are submitted timely
Follow the tasks of the intern – 15%
1 Ensure checks and transfers are prepared in a timely basis and providers are paid on time.
2 Track daily bank balances and bring to the attention of Finance Manager if shortfall is anticipated
3 Provide training support to finance team through adequate orientation, on-the-job coaching, and identification of learning (cf. staff and interns training plan)
- Receive and record payment requests in the register and check for consistency and accuracy. Zero outstanding bills and advance requests.
- No negative balance in the cashbook or bank.
- Support intern in their day to day task. Advise them
Knowledge and qualificatiions of the role
Required Professional Experience
- Minimum 3 years’ experience in finance position with medium business/medium NGO/government agency
- Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
- Knowledge of and experience with government grant regulations and financial reporting requirements preferred
- Good working knowledge of computerized accounting systems, preferable Sun Systems. Must be computer literate in Microsoft Office programs.
- Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access is required.
- Must have proven knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.
Required Education
Bachelor degree in Accounting, Finance or Business Administration or Professional Qualification in Finance or Accountancy
Preferred Knowledge and Qualifications
- Able to work on a cross-cultural environment with a multi-national staff
- Knowledge of government grant regulations and financial reporting requirements preferred.
- A high level of integrity is required
- Written and Oral Communication skills are essential, and the incumbent must be a team builder, who is able to work successfully in a multicultural environment
Applicant Types Accepted:
Local Applicants Only
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