Business Support Assistant SC5
Area of expertise : Supply chain
Country : South Sudan
Type of contract : Short term opportunities
Closing date : 03 December 2019, 21:59 GMT
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
VACANCY ANNOUNCEMENT NUMBER:108246
POSITION TITLE:BUSINESS SUPPORT ASSISTANT(LOGISTICS CLUSTER)
GRADE: SC5(G5 EQUIVALENT)
CONTRACT TYPE::SERVICE CONTRACT
CONTRACT DURATION:12 MONTHS (RENEWAL)
DUTY STATION: BENTIU
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
Knowledge & Skills:
1. Ability to meet deadlines and work under pressure as part of a team
2. Excellent written and analytical skills
3. Basic knowledge of logistics operations and humanitarian reform / cluster concept
4. Sound knowledge of Microsoft Windows, MS Excel, MS Word, MS PowerPoint and other related software
5. Willingness to work in challenging environments / field locations.
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Deputy Directors or Head of Offices. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate.
At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.
To support an efficient humanitarian response to crisis, the Logistics Cluster will employ a Business Support Assistant-Logistics to support inter-agency emergency relief efforts. This position is to be filled by a South Sudanese national and the role will be based in the Bentiu field office. The staff member will report to the Logistics Associate.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide specialized support to the Logistics Cluster operations and activities, following standard process and contributing to the effective storage and delivery of non-food items (NFIs).
2. Help to manage the IOM Common Transport Service truck project for transporting cargo, preparing necessary documentation and follow-up with partner organizations.
3. Oversee loading and reception of partner charter cargo flights and support with reception of Logistics Cluster convoys to Bentiu, making any necessary storage arrangements on behalf of partner organizations.
4. Supervise the work of support staff, providing practical advice and guidance to ensure individual and team objectives are delivered to agreed standards and deadlines.
5. Regular visits to the warehouses, for physical verification of stored cargo and also support the storekeeper on best warehouse procedures.
6. Maintain a positive relationship with Logistics Cluster partners in various duty stations.
4Ps CORE ORGANISATIONAL CAPABILITIES
• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
DESIRABLE COMPETENCIES & SKILLS
1.Customer service mind-set, team player attitude, sound written and oral communication skills, ability to prioritize tasks in a fast-paced work environment.
2. Logistical experience in field operations and knowledge of the Logistics Cluster’s concepts and operations.
TERMS AND CONDITIONS
The position is open to South Sudanese nationals only.
DEADLINE FOR APPLICATIONS
3rd December 2019
Selection of staff is based on a competitive basis and we committed to promoting diversity and gender balance.
World Food Programme is an equal employer and female candidates are especially encouraged to apply.
Please note that WFP does not charge any fees at any stage of the recruitment process
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.