Budget / HACT Officer NOA, Fixed term, Tripoli Libya (Libya Nationals Only) #526499

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Job Number: 526499 | Vacancy Link

Locations: Middle East and North Africa: Libya

Work Type : Fixed Term Appointment

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Purpose for the job:

Under the strategic guidance of Special Representative, general guidance of the Deputy Representative, and supervision of Planning, Monitoring and Evaluation Specialist, the Budget and HACT Officer analyses Programme Budget proposals for completeness, correctness and conformity with the programme and budget guidelines; advises Programme Managers and partners on the programme and budget processes, from planning to implementation and reporting, providing guidance for an effective and efficient management of financial resources during the implementation of the budget; and prepares HACT Plans and HACT related reports.

Summary of key functions/accountabilities:

1.1 Libya Country Office Budget Monitoring

Monitor and control country programme and sectorial funding levels against ceilings according to CPD and country programme fund utilization, recommending ceiling adjustment where necessary, and identify areas of over or under-expenditure respectively to ensure maximum fund utilization.

Responsible for maintenance of Country Office ceiling and allocations to Rolling Workplans, providing information on allotment accounts and availability of funds and issuing revised sub-allotment; recommending and updating allotment lists.

Coordinate with New York Headquarters on new funding and relay the same to Programme Officers and update Programme Officers on reporting requirements, expiry of funding and prepare documentation for funding extension requests.

Process external funding & expenditure with other UNICEF offices and monitor relative utilization and provide Funding Commitments (FC) to other UNICEF offices, when necessary.

Prepare funding and expenditure reports for consolidation with other stakeholders e.g. other UN agencies, Government and other donors.

Provide support to Programme Officers through preparation of Fund Utilization Reports, coordinate responses to financial queries and enquiries from donors and headquarters and the provision of programme financial and budget.

Manage process of financial reports, ensuring that the UNICEF and DFID submission guidelines and procedures for quality and timeliness are respected and implemented;

Provide quality control for financial reports from government counterparts;

Draft financial component of the summary reports, documents, briefing notes and other funds related materials and/or presentations for sharing with internal and external audiences as and when required.

Prepare Financial and narrative donor reports

Ensure updated knowledge bank on ZCO shared drive in preparation of any eventual audit or verification mission.

1.2 Libya Country office HACT implementation

1.2.1 Support to the HACT planning during the programming process

Participate in HACT planning and discussions and support the development and completion of HACT plans through research, collection, analysis and reporting of related information/data to facilitate planning and priority setting for HACT activities.

Provide technical and operational support throughout the process by executing/administering technical, operational and administrative transactions and preparing related materials/documentations to ensure the incorporation of HACT into the country programme.

Prepare CO-wide micro assessment and assurance plans in collaboration will other programme staff and relevant operations colleagues.

Prepare information on shared implementing partners to facilitate joint planning and execution of micro assessments and audits in line with the UNICEF HACT Procedure.

1.2.1 Support to implementation of HACT activities

Serve as reference person on HACT implementation in the office.

Facilitate the execution of HACT activities undertaken by external service providers through scheduling, arranging briefings and related administrative needs to ensure service providers have appropriate and comprehensive information for effective and efficient completion of assignments.

Conduct and/or coordinate spot checks of implementing partners in collaboration with other CO staff.

Support the preparation of HACT implementation status report in InSight through collation of implementation information from relevant CO colleagues.

Contribute to development and monitoring of implementation of CO HACT related SOPs and internal procedures, including for escalation of issues identified through assurance activities.

1.2.3 Review and use of HACT reports

Support the recording and updating of risk ratings of implementing partners in VISION through review of the Vendor Master and provision of relevant information to appropriate colleagues in the CO.

Establish a central repository for HACT decisions, documentation and reports to provide timely and current information to facilitate implementation of HACT in the CO.

Review assessments and programme assurance reports to identify areas of weaknesses related to the implementation of HACT and keep supervisor/partners informed of findings for timely action and/or intervention.

1.2.4 Networking and inter-agency partnership

Provide technical information and operational support to implementing partners, UN system partners and other stakeholders in the CO on the implementation of HACT to reinforce UN/CO harmonization and coordination.

Build and sustain effective close working partnerships with government counterparts and national stakeholders through active sharing of HACT information and knowledge to facilitate/build their capacity for implementing HACT.

Participate in appropriate inter-agency meetings/events to facilitate and promote sharing of information, knowledge, experiences and best practice and enhance coordination of activities in line with the UNICEF HACT Procedure.

Interact regularly with other country offices and the Regional Office on HACT.

1.2.5 Knowledge management and capacity building

Identify, synthesize and share lessons learned from HACT and its implementation for integration into broader knowledge development planning and management efforts.

Identify, synthesize and share lessons learned and best practice in the implementation of HACT.

Contribute to design and implementation of capacity development strategy/initiatives for implementing partners which can be supported by UNICEF through identification of common weaknesses in financial and procurement management from review of micro assessment and assurance activity reports of high and significant risk partners.

Contribute to design and implementation of capacity development strategy/initiatives for CO staff to ensure that staff has knowledge and skills to fulfill their responsibilities under HACT.

Impact of Results

The effective support provided by the Budget/HACT Officer to the careful planning and effective implementation of the Budget/HACT activities directly impacts on programme execution, delivery of sustainable results, and promoting national ownership and accountability for programme resources.

Core Values

Commitment

Diversity and inclusion

Integrity

Core competencies

Communication (II)

Working with people (I)

Drive for results (I)

Functional Competencies:

Formulating strategies and concepts (I)

Analyzing (II)

Applying technical expertise (II)

Learning and researching (II)

Planning and organizing (II)

Recruitment Qualifications

Education:

A university degree in one of the following fields is required: Development studies, International Development, Business Administration, Financial Management, Economics, Auditing, Project/Programme Management or another relevant technical field.

Experience:

A minimum of one year of professional experience in one or more of the following areas is required: programme development/management, financial planning and management, or another related area.

Strong computer skills, including the development of spreadsheets and reports using graphs and charts, are required.

Good interpersonal, communication, organizational, and administrative skills required. The ability to initiate and follow through with work responsibilities and to meet deadlines with a minimum of supervision is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Demonstrated experiences in working with government partners, UN agencies, NGO’s and donors

At least one years of experience with international organizations on complex programmes, with focus on donor reporting, technical writing and editing required;

Excellent teamwork skills.

Language Requirements:

Fluency in both oral and written English and Arabic is required.

« UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.”

Opening Date Thu Sep 19 2019 09:15:00 GMT+0200 (heure d’été d’Europe centrale) E. Europe Daylight Time

Closing Date Thu Oct 03 2019 09:00:00 GMT+0200 (heure d’été d’Europe centrale)