Job description

The Support Coordinator will be under the responsibility of the Head of Mission. He/she will be directly managing the national Support manager, himself responsible for overviewing the work of the Administrative assistant and the Logistics assistant.  The Support coordinator will as well manage functionally base managers in Hama and Daraa for all the support topics.

The main responsibilities include:

FINANCE

• Prepare budgets linked with the project proposals
• Follow the daily/monthly expenses for all the projects
• Develop a strategy for allocations of expenditure per project
• Supervise and train the Administrative assistant on daily accountancy, in collaboration with the support manager
• Train the Administrative assistant on SAGA and on general TGH procedures, in collaboration with the support manager
• Oversee a regular voucherisation of invoices on the mission and train the team as per necessary
• Keep an up to date Allocation Table for the mission and forecasts
• Manage, , all mission budgets, proposal, financial reports, monthly accountancy closure, cash flow forecast
• Manage the cash flow and cash supply requests to Head Quarters and with the bases
• Prepare and conduct financial audits as needed
• In collaboration with the HoM, assure the link with the financial interlocutors (donors, bank…)

ADMINISTRATION

• Ensure that TGH follows the Syrian laws
• Collect all information about income tax and social benefits, and update internal regulations, work contracts and administrative guidelines accordingly
• Supports the implementation of internal procedures in coordination with the HQ
• Provide specific training to the national team on the internal logistic, HR, admin and finance procedures
• Support the Administrative team with administrative procedures (i.e. visa/residency, clearance for office, guesthouse, field visit requests…)
• Ensure a clear archiving of all accountancy and administrative documents

LOGISTICS

• Ensure the respect of internal and donors’ purchase procedure
• Ensure a check on the documentation of purchase procedures
• Validate or make invitation letters, tender reports, contracts and all logistic documents related to procurement
• Ensure a clear archiving of all logistic processes
• Follow up all contracts (premises rental, car rental etc…)
• Ensure accurate movement plans and drivers’ management
• Ensure accurate stock management in Damascus office
• Ensure IT set up accuracy and running for all bases
• Ensure all TGH tools are up to date and running for all
• Ensure supplier lists and price lists are updated and match the procurement needs for all bases

HUMAN RESOURCES

• Collect all necessary information on local labour law and update internal regulations/work contracts accordingly
• Follow up of the HR contracts and evaluations
• Follow up of the HR database (leave follow-up, employment contract FU etc.)
• Ensure the regular update of all HR documents (FUs, organigram, leaves etc.)
• Assist the HoM in ensuring that all HR policies are understood and respected by all staff
• Participate to the hiring process of any support staff to be recruited
• Monitor and contribute if needed to any recruitment process
• Identify the training needs and organize trainings for the support teams

GENERAL SUPPORT TO THE MISSION

• Liaise with programs for project budget follow-up and procurement follow-up
• Contribute to the respect of security measures applied by the Head of Mission

COORDINATION AND REPRESENTATION

• Attend internal coordination meetings
• Attend external inter-NGO administration, HR and logistic coordination meetings if needed

REPORTING

• Writing financial reports and compiling data for financial reports
• Contribute to monthly reporting to Head Quarters for accountancy and logisti
• Regularly report to Head of Mission

This list of responsibilities could be modified according to the needs.

Please send your resume and cover letter on our website’s HR page www.trianglegh.org to attention of Tatiana SANGLADE, Human Resources Officer.

Experience / Training

Profile

• At least 2 years’ experience as Administration/Finance manager required in humanitarian context
• Experience as Logistic manager an asset
• Proven experience in accountancy and financial management
• Fluent in French and in English; Arabic is a strong asset
• Good skills in transfer of knowledge/training
• Computer skills (including Excel and Word)
• Working knowledge of SAGA
• Excellent interpersonal and diplomatic skills
• Autonomy, rigor and skills for synthesis
• Good organizational skills
• Adaptation capacities to dynamic context
• Sense of humour

Salairy

Fixed term contract, gross monthly salary from €2,300 to €2,800, monthly per diem  780 euros, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. Non family duty station.

How to apply

 Application

Please send your resume and cover letter on our website’s HR page www.trianglegh.org to attention of Tatiana SANGLADE, Human Resources Officer.