PN recruits 01 Global Finance & Admin Director

PN recruits 01 Global Finance & Admin Director – Cambodia or France

Passerelles Numériques (PN) is a French non-profit organization, created in 2005, operating in Cambodia, the Philippines, Vietnam, and Madagascar.

Our mission is to unlock the potential of underprivileged youth by empowering them with innovative education in key digital and soft employability skills. Our goal is that each student finds a quality job aligned with local tech market needs, allowing them and their families to escape poverty in a sustainable way and contribute to the social and economic development of their country.

We provide training in our centers in Southeast Asia, and a pre-preparatory program to enter university at our center in Madagascar. From their first day of school, until graduation, and their first job, we support each of our students on their journey. After studying at PN, our students become web developers, analysts, app testers… and find quality jobs for life. At least 50% of our students are young women. PN contributes directly to 6 of the 17 Sustainable Development Goals.

Reporting to	Executive Director
Preferred start date	November 2024
Duration	Long term contract
Status	VSI/CDI (depending on profile and location)
Location	Phnom Penh – Cambodia or Paris – France with frequent missions in Vietnam, Philippines and Madagascar

MISSION

S/he is responsible for managing the financial and administrative actions of the organization.

The duties include annual budget preparation and follow-up, controlling, tracking cash flow, analyzing strengths and weaknesses of procedures and tools to propose corrective action plans when necessary and preparing accurate forecasts for the management team.

S/he will outline the principal orientations and objectives with a view of adapting to different country contexts and improving efficiency, transparency and sustainability.

S/he is directly responsible for the accounting of PN and budget holder for PN Global.

DUTIES AND RESPONSIBILITIES

S/he will be in charge of the following activities

Accounting for our support office in France (PN Global)

Maintain the Accounting Tool (QuickBooks)
Invoice & accounting management: expenses, grants and other accounting transactions in Quickbooks, following procedures
Create monthly reporting and cash forecast for PN Group.

Administrative tasks

Lead on all administrative tasks (missions and travels expenses and organization, insurance, …)
Control the implementation of different process and policy: anti-laundering policy and process, anti-corruption and anti-terrorism at PN Global (control and implementation) and centers (control)
Manage PN’s group activities as Budget holder.

Payroll & Taxes

Interface with the payroll provider for PN Global payroll
Provide absence and variable information to the provider
Collect and distribute payroll slips
Update follow-up information on the drive
Enter Payroll accounting transactions in QB
Calculate, report and pay the annual Income Tax.

Group Consolidation and Financial Statements

Close the books of PN Global
Ensure proper application of the regulations and accuracy of the accounts
Consolidate both the PN Global and the PN Group
Produce Financial Statements and Appendix to the Accounts for both consolidations and annual report
Ensure the financial documents are reviewed by the auditor and have the board approve the Financial Statements.

Audits

Leads the global audit of the group and the association by the PN Group auditor, in collaboration with the financial managers of all group entities.
Participates in the local financial audit of the local entities by the local statutory auditors, in collaboration with the local financial manager
Leads the audit of the AFD projects at the end of phases 1 and 2, in collaboration with the local financial managers.
Launches and leads internal audits within the entities.

Group Budget and Forecasts

Define the budget guidelines with the management, distribute to Centers
Prepare PN Centers (PN Group) and PN Global budgets
Support Centers’ budget preparation
Consolidate budgets and prepare them for validation
Collect monthly reports and cash forecast from the centers
Establish the PN Group and PN Global cash forecasts, consolidate them and have the Interco transfer approved by the Treasurer.
Supervise the centers’ cash levels.

Processes and tools

Maintain and update the procedures and tools
Control the accounting processes: closing, petty cash, bank, transfer, cash flows, and improve them when needed.
Be responsible for the consolidation and updates of the procedure manual, of its accuracy and completeness.

Support Fundraising activities

Support the fundraising team in setting yearly fundraising objective for all PN entities
Support the Fundraising team’s drafting of proposals with budget elements and guidelines (country budgets, cost per student, analysis, etc.)
Support the financial reporting process to donors with administrative and financial data (budget actuals, financial statements, etc.).
Lead on AFD financial follow up and reporting

Coordination & Center support

Review monthly center reporting, compile data for cash forecast presented at the global management committee
Lead and coordinate the Finance weekly meetings:

Teams share and exchange recent activities
Coordinate and plan the monthly accounting activities

Participate to the hiring of the centers’ finance managers
Ensure proper training of the team on financial matters.

Other

Actively contribute to cross centers information sharing and common projects
Liaise with colleagues and work flexibly
Attend steering committee and operation committee

Expériences / Formation

EDUCATION

Master’s degree in Finances or similar

PROFESSIONAL EXPERIENCE

At least 6 years of experience in finances, accounting and audit, Experience in NGO sector is expected with at least 3 years of confirmed experience with AFD and/or EU donors

Experience in team management would be a plus.

JOB SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES

Finance and Accounting GAAP

Internal control mechanisms

Expertise with public funds (AFD/EU)

IT Skills: Microsoft Word, Excel, PowerPoint and experience with Google Suite

Good command on an accounting tool, PN uses Quickbooks but an experience on the tool is not mandatory

Proven relationship building skills and ability to work collaboratively and effectively with a wide variety of people and organizations

Substantial analytical, technical aptitude and problem solving skills

Proactive in following through with deadlines and ability to prioritize

Results-oriented

Good interpersonal and people management skills

Good verbal and written communication skills in English and French

Knowledge of cultures where we operate is a plus – Cambodia, Madagascar, the Philippines, & Vietnam

LANGUAGES

Fluent in written French and English

Salaire

VSI/CDI (depending on profile and location)

Comment postuler

Please send your CV and cover letter in English to missions@passerellesnumeriques.org Ref: DAF. Note: Please state your expected salary in the application email.