Kenya

ONU Carrière recrute 01 Finance and budget assistant

ONU Carrière recrute 01 Finance and budget assistant

ONU Carrière

NAIROBI, KENYA

vacance de poste

Intitulé publication: FINANCE AND BUDGET ASSISTANT, G6

Intitulé code d’emploi: FINANCE & BUDGET ASSISTANT

Département / Bureau: Programme des Nations Unies pour les établissements humains

Lieu d’affectation: NAIROBI

Période de candidature: – 28 juin 2023

No de l’appel á candidature: 23-Finance-UN-HABITAT-208420-R-Nairobi (E)

Staffing Exercise N/A

Valeurs fondamentales de l’ONU: intégrité, professionnalisme, respect de la diversité

Cadre organisationnel

The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

This position is located in the World Urban Forum Coordination (WUF) Office, in the External Relations, Strategy Knowledge and Innovation Division (ERSKID). Under the general guidance of the Programme Management Officer(s) the incumbent contributes to effective budget formulation/preparation, implementation, monitoring and safeguarding of the financial resources of the WUF/ERSKID by providing specialized assistance to staff in the assigned areas of responsibility. The Finance and Budget Assistant reports to the WUF Coordination Officer in the WUF Coordination Office in ERSKID and provides financial management services to the Coordination Office.

Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties;

Responsabilités

• Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.

• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.

• Assists managers in the elaboration of resource requirements for budget submissions.

• Supports the Programme Management Officers(s) in extracting information and generating expenditure, donor income and other relevant Grant/Project reports from computerized information system databases (Umoja); assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Programme Management Officer(s).

• Researches/compiles data and other information required by the Programme Management Officer(s) in the review and analysis of relevant proposals. Undertakes research, consolidates data and provides support to Programme Management

• Officer(s) with respect to budget reviews of relevant intergovernmental, donors and expert bodies.

• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.

• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.

• Assists Programme Management Officer(s) in preparation/finalization of budget performance submissions, reports and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures and also with donor approved budget/agreements.

• Prepares pre-commitments and commitments, purchase orders, etc., in Umoja and review them to ensure that funds are available, and the correct account has been used.

• Assists the Programme Management Officer(s) in the issuance of Grant budget/allotments (unreleased and released) and related staffing table authorizations.

• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued and Grant cash availability and compliance with donor agreements.

• Assists in the financial backstopping of trust funds, including monitoring the status of donor voluntary contributions, generating expenditure reports from UMOJA and monitoring reporting requirements by donors.

• Reviews outstanding commitments including advances and expenditure reporting by implementing partners and ensures payments/liquidation, service entry sheets are raised in time and close unused balances in a timely manner.

• Support Programme Management Officer(s) in data cleansing and Grant closure processes.

• Monitors integrity of various financial databases.

• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.

• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

• Prepare request to UN-Habitat Budget Office on redeployment of funds and to WUF Coordinator on movement of funds

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to extra budgetary programme/project budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with

• United Nations policies and procedures and Donor Agreements.

• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.

• Maintain and keep up-to-date files.

• Provides administrative support to the WUF Coordination Officer and/or Finance/Programme Management Officer(s), as required. May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures

• Performs other related duties, as assigned.

Compétences

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Formation

High school diploma or equivalent in accounting, finance and budget.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be

accepted in lieu of the GGST.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Expérience professionnelle

A minimum of seven years of experience in finance, budget, accounting, administrative services or related area is required.

Experience in the administration of extra budgetary, trust funds, Grants/projects is required.

Experience in working with an Enterprise Resource Planning (ERP) system such as SAP Umoja or other similar ERP systems is desirable.

Experience in Microsoft Excel and Word is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

NOTE: « fluency equals a rating of « fluent » in all four areas (read, write, speak, understand) and  » Knowledge of » equals a rating of  » confident » in two of the four areas.

Méthode d’évaluation

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Notice spéciale

This is a project post. The initial appointment is for a period of one year. Extension of appointment is subject to satisfactory performance and availability of funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.  » The expression « Internal candidates » shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse

and inclusive environment of mutual respect.

The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not

receive an e-mail acknowledgement within 24 hours of submission your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira « Contact us ? » link.

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s’entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu’il entrave la bonne marche du service, est présenté comme une condition d’emploi ou crée au lieu de travail un climat d’intimidation, d’hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.

Sera dûment prise en considération l’importance d’un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l’Organisation à l’accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l’Organisation des Nations Unies est un espace non-fumeurs.

La considération dominante dans l’engagement, la mutation ou la promotion du personnel est la nécessité de s’assurer les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. En acceptant une offre d’engagement, les membres du personnel sont soumis(es) à l’autorité du Secrétaire général, qui peut leur assigner l’une quelconque des tâches ou l’un quelconque des postes de l’Organisation des Nations Unies, conformément à l’alinéa c) de l’article 1.2 du Statut du personnel. Dans ce contexte, tous les membres du personnel recrutés sur le plan international sont tenus de changer de fonctions périodiquement à l’intérieur d’un même lieu d’affectation ou dans un autre lieu d’affectation, dans les conditions fixées par le Secrétaire général.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d’instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d’accueil de leur compte Inspira.

Les candidatures feront l’objet d’une évaluation et d’un examen préalables sur la base des informations soumises conformément aux critères d’évaluation de l’avis de vacance de poste et aux dispositions législatives internes applicables de l’Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l’Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l’objet d’une attention particulière pour s’assurer de l’exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

Aucun frais de dossier

L’ONU NE PERÇOIT DE FRAIS À AUCUN STADE DU RECRUTEMENT (DÉPÔT OU TRAITEMENT DE LA CANDIDATURE, ENTRETIEN, FORMATION, ETC.), ET ELLE NE DEMANDE AUCUNE INFORMATION BANCAIRE.POSTULER

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