OIM recruits 01 Human Resources Officer

 Position Title :  Human Resources Officer

Duty Station  :   Addis Ababa, Ethiopia

Classification  :   Professional Staff, Grade P2

Type of Appointment  :   Special short-term graded, Nine months with possibility of extension

Estimated Start Date  :   As soon as possible

 Closing Date  :   13 March 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Resources Management Officer (RMO) in Ethiopia, and in close coordination with the  Human Resources  Management (HRM)  division  at  Headquarters (HQs), as well as the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible and accountable for monitoring, supporting and coordinating the human resources functions of the mission and its sub-offices.

Core Functions / Responsibilities:

1. Review and monitor Human Resources Management services in the mission in accordance with the Organization’s HR rules, regulations, policies, procedures and practices and in light of project activities in the Country Office.

2. Undertake all human resources administrative transactions, including preparation of personnel actions, updating PRISM HR, and processing of contracts for all country offices in Ethiopia; Monitor and ensure effective administration of the PRISM HR Organizational Management module.

3. Facilitate the maintenance and upkeep of the mission’s HR/Training plans, and in conjunction with Security Unit, ensuring staff compliance of all mandatory/recommended security briefings and training.

4. Coordinate national and international recruitment processes in the Country Office in close contact with the RMO and provide support to the Country Office in filling the appropriate staff vacancy needs, ensuring that relevant recruitment procedures are effectively and swiftly applied and that selected new staff are sufficiently briefed, including through an appropriately updated “Welcome Package”, and able to assume functions at the Mission in a timely fashion.

5. In coordination with the RMO, monitor compliance with the Staff Evaluation System (SES) within the Country Office and encourage timely completion of the performance management process in line with organizational deadlines. Provide information to all staff in the country office on business-related issues; As required, facilitate performance management discussions between staff and supervisors.

6. In coordination with the RMO, provide verbal and written explanations to Project Managers on staffing and other personnel issues, including leave entitlements/planning and overtime administration. Ensure regular updates to the Mission’s organogram/staffing table and contact lists, including those of sub- offices.

7. Propose to the management appropriate and effective administrative procedures reflecting the mission’s needs. Apply IOM’s Human Resources policies, rules and regulations in the mission.

8. Coordinate with the RMO, HQs, MAC/PAC and the Finance Team on issues related to the benefits and entitlements to international staff in the field. Supervise the administration and timely renewal of the visas and/or residence permits.

9. Monitor the contractual situation and the administration of entitlements of local staff.

10. Supervise the preparation of the monthly payroll for national staff and sub-contracted personnel and ensure its accuracy and timeliness.

11. Assist the RMO in the preparation of administrative reports that may be required in coordination with the Heads of Units/Programmes.

12. Discuss audit recommendations on HR matters and in coordination with the RMO, implement them upon instruction within the HR function.

13. Keeps abreast of developments in various areas of human resources.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or,

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in human resources management, recruitment, organizational development;

• Experience in field emergency operations;

• High level of computer literacy with experience in HR IT systems and applications; working knowledge of SAP is an advantage;

• Good knowledge of IOM/ UN human resources and financial policies and staff rules and regulations; • An Advantage will be given to candidates with knowledge in IOM Financial Procedures; • Excellent organization skills; analytical and creative thinking; and,

• Working experience in developing countries an added advantage.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 13 March 2019  at the latest, referring to this advertisement.

For further information, please refer to:  http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order  for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted.  You can track the progress of your application on your personal application page in the IOM e-recruitment system.