Position Title : Head of Office
Duty Station : Beira, Mozambique
Classification : Professional Staff, Grade UG
Type of Appointment : Special short-term ungraded, Six months
Estimated Start Date : As soon as possible
Closing Date : 10 June 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Under the overall and direct supervision of the Chief of Mission (CoM) in IOM Mozambique and in close coordination with the Emergency Coordinator and the Resource Management Officer, the successful candidate is accountable for ensuring the overall effective management of IOM staff, assets and other resources and will be responsible for contributing to the programme implementation planning and development, monitoring and evaluation of IOM activities in the sub office.
Core Functions / Responsibilities:
1. Develop and maintain close liaison with local authorities including the National Institute for Disaster Management (INGC), assistance actors (including NGO’s and UN Agencies). In coordination with the Emergency Coordinator, represent the Organization and participate in coordination meetings at Beira vis-a-vis the Government and partners (such as United Nations Country Team (NCT) and Humanitarian Country Team (HCT) among others), as needed.
2. In coordination with the Emergency Coordinator, identify and develop projects and activities of interest for IOM in coordination with CoM in Maputo and in cooperation with government partners and communities.
3. Prepare and submit reports to the CoM covering office operations, programme implementation, and progress programmes.
4. Provide the CoM an objective overview of the performance of the programmes and isolate any factors that may be leading to underperformance and prepare proposals for appropriate action.
5. Supervise the administrative functions including but not limited to: a. staff recruitment and management ensuring that IOM Administration rules and regulations are implemented and followed; b. tracking and supervising the financial expenditure per project code; c. maintain records in coordination with the Resource Management Unit and in accordance with programme standards; d. ensuring proper management of the office and maintenance of the IOM properties, infrastructures and assets; e. ensuring an updated inventory of assets, in coordination with relevant departments; f. supervising the procurement and logistics services; including contracts with suppliers of goods and services.
6. Ensure the security of the staff and IOM properties in close coordination with IOM security officers and United Nations Department of Safety and Security (UNDSS).
7. Analyze operational and administrative activities and prepare recommendations with a view to increasing their effectiveness and streamlining procedures.
8. Oversee local recruitment and provide training to staff in accordance with area needs and programme requirements, in coordination with CoM and the relevant Units in Maputo.
9. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Political or Social Sciences, Business Administration, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Experience in project/offices management in emergency environments;
• Experience in camp management and/or WASH;
• Previous experiences with IOM and with UN specialized agencies is an advantage;
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions e)experience with project implementation, scheduling and deployment of resources;
• Strong management capability and experience, especially in the field of humanitarian assistance;
• Familiarity with financial and business administration;
• Excellent communication and negotiation skills;
• Good computer literacy.
Fluency in English is required. Working knowledge in Portuguese is an advantage.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 10 June 2019 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.