Position Title : Grants Management Officer
Duty Station : Rabat, Morocco
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 25 April 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries: Antigua and Barbuda; Bahamas; Cook Islands; Cuba; Cabo Verde; Djibouti; Fiji; Micronesia (Federated States of); Gabon; Grenada; Guinea-Bissau; Guyana; Iceland; Kiribati; Comoros; Saint Kitts and Nevis; Lao People’s Democratic Republic (the); Saint Lucia; Lesotho; Libya; Montenegro; Marshall Islands; Mauritania; Namibia; Nauru; Papua New Guinea; Palau; Paraguay; Solomon Islands; Seychelles; Somalia; Suriname; Sao Tome and Principe; Kingdom of Eswatini; Timor-Leste; Tonga; Tuvalu; Holy See; Saint Vincent and the Grenadines; Vanuatu; Samoa
Under the direct supervision of the Chief of Mission, and in close coordination with the Resources Management Officer (RMO) and the Programme Manager of the “Regional Development and Protection Programme (RDPP) Morocco – Protection and Resilience”, the successful candidate will be responsible for organizing and implementing all aspects of grants management at IOM Morocco including all grants of the IOM Country Office (CO) in Morocco.
S/he will ensure the thorough administration of all grant requirements and oversee all aspects of the different procedures to track each grant from start-up through to close out.
Core Functions / Responsibilities:
1. Oversee the development, tracking and control of relevant proposals including for grant and procurement management, ensuring that all processes follow donor regulations and IOM rules and procedures. Identify and make recommendations for the resolution of potential issues.
2. Establish and maintain a weekly reporting system of programmatic activity and grant expenditure updates, for the CO, the donors and other counterparts as required.
3. Produce reports, develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in grants activities and management.
4. Strengthen and maintain the necessary administrative structures, systems and processes to ensure grants transparency and a smooth implementation of the initiatives.
5. Monitor and maintain a full inventory of costs for each specific grant, coordinate program financial reporting and monitoring.
6. Supervise Grants Assistants, providing training on all related aspects of the grants management process, pertinent databases and ensuring a high level of performance of the team.
7. Oversee the bidding process and provide support for procurement transactions; conduct appraisals, select suppliers and confirm terms of payment; and ensure authorization is received from the RMO and Chief of CO.
8. Keep respective Project Manager(s) abreast of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with Purchase Order (PO) specifications, and that all goods are in good condition.
9. Ensure that all procurement contracting processes and grant allocation processes are in full compliance and all activities are up to date with donor and IOM reporting and auditing requirements.
10. Monitor maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
11. Undertake field travels to program sites to perform procurement and logistics/Grant evaluations and supervise and train field staff.
12. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Business Administration, Management, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Experience in budgeting as well as financial management.
• Experience in a community-based and/or small-grants programming desirable, preferably in an international or non-profit environment.
• Experience in the UN system, a governmental, other multilateral or civil society organization in a developed or developing country is highly desirable.
• Good knowledge of the procedures of the EU, knowledge of IOM grants management and procurement rules and procedures, among others, will be an asset.
• Ability to supervise, direct and mentor staff.
• Experience in graphic design and key software to generate sophisticated reporting.
• Good knowledge of MS office, specifically MS Excel.
IOM’s official languages are English, French and Spanish.
For this position, fluency in French and working knowledge of English is required (oral and written). Working knowledge of Arabic and/or Spanish is an advantage.
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work
. • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 25 April 2019 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.