|Norwegian Refugee Council recruits 01 Regional Grants Manager|
|Description de l’offre|
Regional Grants Manager ( Senegalese Nationals Only)
Nom de l’entreprise : Norwegian Refugee Council
Lieu de l’entreprise : Dakar, Sénégal
The Regional Grants Manager, based in CWA regional office and managed by the Regional Head of Programme Support, is responsible for contributing to the achievement of quality programming in the region through grants management of multi-country and/or regional grants. The post holder will also provide advice, guidance and capacity building support to grants staff and partners.
The Regional Grants Manager has responsibility for the effective grants management of specific multi-country and/or regional grants, including consortia coordination and effective functioning of steering committees. The post holder ensures internal and donor compliance requirements, timely and quality grant reporting, revision and review, proposal development, acting as the focal point for the key mandatory activities under NRC’s Project Cycle Management (PCM), and internal and external communications. The post holder provides strategic support to and liaison with country offices who are recipients of the multi-country or regional grant funds, ensuring they are informed of relevant donor compliance regulations and NRC procedures, and working with them on managing donor and other external reporting, and coordinating grant revisions.
Role and Responsibilities
Funding identification and proposal development
1. Contribute to identification of new funding opportunities for multi-country initiatives, and provide support to development of funding proposals, working collaboratively with regional and country office colleagues.
2. Build collaborative working relationships with programme and grants management teams in country offices to coordinate and support the development of high-quality multi- country funding and partnership proposals, using relevant NRC Grant Management tools and guidance (Go/No-go checklist, proposal development calendar, procurement plan, internal budgeting tool);
3. Work collaboratively with budget holders, programme teams and finance as well as other stakeholder to compile accurate proposal budget, that reflects NRC standards for resourcing, and assess whether all necessary costs have been included.
1. Coordinate and contribute to the review of donor contracts, working with colleagues, including risk and compliance, and flag any points that might challenge NRC’s procedures, and support contract negotiations;
2. Together with the Grants Managers/Coordinators of the country offices involved with the multi country grants, summarize in writing, key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings;
3. Coordinate with respective budget holders and finance in order to ensure budgets are correctly allocated and aligned;
4. Work with the relevant COs to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory documents are in place (internal logframe, internal budget, procurement plan, work-plan and M&E matrix).
Donor reporting and monitoring
1. Coordinate the finalisation of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards;
2. Highlight critical financial issues such as under/overspends to finance and Budget Holders, and follow up in writing when discussed verbally;
3. Provide technical support to relevant CO CC Specialists and Budget Holders on monitoring issues and budget revising (if required);
4. Collaborate with the finance team to ensure donor budget lines as per the contract are in line with the financial system (i.e. amounts have not changed as a result of new income instalments at different rates being received);
5. Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this is done in a timely manner;
1. Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines;
2. Support and advise programme colleagues with queries related to donor compliance on grants within portfolio;
3. Work with other departments (i.e. programmes, finance, M&E, Compliance) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)
4. Coordinate Close Out of grants in respective portfolio;
5. Assist in training and capacity building related to NRC Grants Management/donor compliance as required
Coordination of specific multi-country grants
1. Coordinate Consortia Coordination Units (CCUs) where relevant, e.g. Central Sahel Regional MYRP
2. Convene coordination meetings with grantees including grant opening, review and closing meetings
3. Compile and update work plans (annual or quarterly)
4. Consolidate programmatic and financial reports as required by the donor (yearly, quarterly, etc)
5. Produce regular high-level programmatic updates concerning the implementation and coordination of the relevant projects for sharing with external stakeholders
Assessments and Partnerships Agreements
1. Lead on organisational assessments of Partners as per NRC’s Grants Management procedures;
2. In coordination with the Head of Programme and Head of Support of the country offices involved in the multi country grants, draft Partner Agreements/MoUs with relevant Annexes and take through signing processes.
3. Contribute to partner capacity building as required and identified in partner assessment.
Advice, support and capacity building
1. Contribute to capacity building of staff and partners, as required, including provision of PCM support, ensuring delivery of PCM trainings, to country programmes within the region.
2. Provide an internal help-desk on donor related issues, including donor rules and regulations, proposal and report writing, working in partnership as required with colleagues in Partnerships and Policy
3. Identify gaps in quality and practice, and common development needs in relation to grants management within COs and work collaboratively with colleagues (regional, HO, OD/PCM Adviser) on development of learning initiatives to build skills and capacity
• At least 4 years of relevant experience in a related field;
• Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors), preferably in consortia
• Strong analytical skills, both in terms of project monitoring and financial data
• Experience working in complex/ insecure environments and with displaced populations;
• Good understanding of donor rules and regulations;
• Proven experience in report and proposal development, and working with multiple donors;
• Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure;
• Staff capacity-building experience;
• Willingness to travel to field offices and work in difficult environment according to travel requirements.
Duty Station: Dakar, Senegal.
Type of Contract: 12 months renewable based on funding and performance
Salary: Based upon the NRC grading Scale
Travel: 40% Field visits
This role is open to Senegalese Nationals only!
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