Position Title :  Head of Sub-Office

Duty Station  :   Abyei Administrative Area, Sudan, South Sudan

Classification  :   Professional Staff, Grade P3

Type of Appointment  :   Fixed term, one year with possibility of extension

Estimated Start Date  :   As soon as possible

 Closing Date  :   05 November 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment.  Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM.  For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the Chief of Missions (COMs) in IOM Juba and IOM Khartoum on operational, security and related issues and the supervision of the Director, Department of Operations and Emergencies (DOE) in Headquarters for Administrative issues, and in close collaboration with the relevant operations, programmes and resources management units, the successful candidate will be responsible and accountable for ensuring the overall effective management of IOM staff, assets and other resources and will be responsible for contributing to the programme implementation planning and development, monitoring and evaluation of IOM activities in the sub-office.

Core Functions / Responsibilities:

1. Establish partnerships, maintain and develop working relationships with government and local authorities including the Abyei Joint Oversight Committee (AJOC), Sudan Humanitarian Aid Commission (HAC), South Sudan Relief and Rehabilitation Commission, line ministries (both Government of Sudan and South Sudan), non-governmental organizations, United Nations agencies, and stakeholders including but not limited to implementing community relations initiatives and cultural sensitization.

2. Represent IOM at relevant fora including meetings at Abyei level vis-à-vis the government and partners such as United Nations (UN) Country Team, Host Country Team, among others.

3. Establish close coordination and consultation with the United Nations Interim Security Force for Abyei (UNISFA), Staff Security, civil and military governmental and local authorities in order to ensure security of IOM staff and properties.

4. Responsible for following security protocols for both Sudan and South Sudan ensuring that staff members’ visas and permits comply with the relevant country’s regulations.

5. To ensure the implementation of the common strategy for Abyei to be agreed and endorsed by the South Sudan and Sudan CoMs and Department of Operations and Emergencies (DOE) on a quarterly basis.

6. Identify and develop projects and activities of interest for IOM in coordination with relevant operational staff in IOM Sudan and South Sudan (the Head of Operations and the COM in Juba and the Head of Emergency Response and Transition and the COM in Khartoum, the relevant Programme Managers, Programme Support Units in both missions) and in cooperation with government partners and communities.

7. Analyse migration trends and issues; assess the potential for programme development and advice on migration related developments.

8. Supervise sub-office staff and ensure timely completion of outputs and activities in close coordination with the Programme Managers. Ensure adequate and regular reporting from each unit to the relevant mission (Head of Operations, Juba / Head of Emergency Response and Transition, Khartoum) covering the sub-office operations, programme implementation and its activities.

9. Support Programme Managers in the overall implementation of projects to ensure compliance with relevant IOM and donor policies, procedures and requirements.

10. Provide the Head of Operations, Juba / Head of Emergency Response and Transition, Khartoum an objective overview of the performance of the programmes and isolate any factors that may be leading to underperformance and prepare proposals for appropriate action.

11. Oversee and manage the administrative functions of relevant units in the sub-office and ensure compliance with IOM policies and procedures.

12. Maintain appropriate controls to safeguard the Organizations’ assets and prevent fraud. Strengthen internal controls through proper documentation and tracking of approval processes.

13. Analyse constraints and other issues and recommend operational and administrative activities with a view to increasing their effectiveness and streamlining procedures.

14. Oversee local recruitment and provide training to staff in accordance with area needs and programme requirements, in coordination with the relevant units in Juba and in Khartoum).

15. Perform such other related duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, Law or a related field from an accredited academic institution with five years of relevant professional experience; or

• University Degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in project/offices management in emergency environments;

• Experience in transition and recovery, community stabilization, peacebuilding and social cohesion;

• Previous experiences with IOM and with other UN specialized agencies is an advantage;

• Good working knowledge of UN resolutions (specifically Abyei) an asset;

• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;

• Experience in project implementation, scheduling and deployment of   resources;

• Strong management capability and experience, especially in the field of community stabilization, peacebuilding and conflict resolution;

• Familiarity with financial and business administration.

Skills

• Excellent communication and negotiation skills;

• Good computer literacy.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 05 November 2019  at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period: 05.11.2019

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.