International Organization for Migration recrute 01 Administrative and Finance Officer
|Entreprise/Structure: International Organization for Migration (IOM)
Ville, Pays: Dakar, Sénégal Date limite de dépôt de dossier: 03-01-2018
Publié le 21/12/2017 à 15h02min03s
Détails de l’offre:
Position Title : Administrative and Finance Officer
Duty Station : Dakar, Senegal
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 03 January 2018
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Under the overall guidance of the Chief of Mission and the direct supervision of the Resource Management Officer, the successful candidate will be accountable and responsible for the administrative and financial functions of IOM Senegal.
Core Functions / Responsibilities:
1. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.
2. Analyze unusual transactions (accounts payables, receivable and cash) to recommend processing.
3. Assist the RMO in the development and implementation of new/revised work methods, procedures, and systems.
4. Ensure financial documents are in conformity with relevant financial regulations, policies, and procedures.
5. Determine the correctness of cases processed; propose improvements in work methods and training for staff.
6. Work closely with other internal functional units of the mission, as well as banking donors and other stakeholders as required in the performance of administrative and financial functions.
7. In coordination with the RMO provide guidance to staff inside and outside the finance component concerning the correct application of finance regulations, rules, or procedures to cases.
8. Assist in preparation of annual budgets for the mission, monitor budgets control and report variances between budget and actual expenses, and assist in the preparations for budgets of new programs and donor’s reports.
9.Check Payroll versus budgets and ensure that salaries are correctly allocated to consistent with IOM’s Projectization criteria.
10. Create and facilitate teamwork and assist in training national staff in the area of administration, finance on IOM procedures and regulations with respect to e-support and PRISM.
11. Oversee and facilitate the payroll of Country office in coordination with RMO.
12. In close coordination with the RMO, conduct regular monitoring and supervise the sub-office Finance activities.
13. Monitoring the Service fees mission project and ensuring proper reporting in coordination with the program units.
14. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Accounting, Business Administration or a related field from an accredited academic institution; or
• University degree in the above fields with two years of relevant professional experience.
• Professional certification as Chartered Accountant or Certified Public Accountant advantage.
• Experience in financial management, accounting and budgeting;
• Familiarity with financial oversight and public administration;
• Experience preparing reports, budgets, statistics and coordinate administrative activities;
• Good knowledge of human resources management (PRISM HR an advantage);
• Knowledge of IOM/UN Common System regulations, policies and procedures;
• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;
• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP (PRISM) highly desirable;
• Previous work experience in an emergency mission is an advantage;
• Knowledge of IOM/UN accounting system, software and procedures a distinct advantage;
• Knowledge of MS Office products and good computer literacy skills required.
Fluency in English and French are required. Working knowledge of Wolof an advantage.
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 January 2018 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.