Kenya

IFRC recruits 01 Officer, Accounting and Reporting

IFRC recruits 01 Officer, Accounting and Reporting

The International Federation of Red Cross and Red Crescent Societies (IFRC)

Nairobi, Kenya

Officer, Accounting and Reporting

Jobnumber: S02187

Contract Type:Employee

Closing date:05-Oct-2022

Posting Start Date:21-Sep-2022

Location:KENYA

Duty Station:Nairobi

Duty Station Status:N/A

Duration:12 Months

Accompanied Status:N/A

Grade:Not applicable

Job Purpose

Accounting & Reporting officer is responsible, under the overall control and technical direction of Regional Finance and Administration Manager, for the financial management & reporting of Africa, as well as providing support to the Finance Analyst in relevant financial matters of Regional Finance Unit (RFU).

Job Duties and Responsibilities

Monthly Financial Reporting

Ensure timely preparation of monthly reports (within 3 working days):-

Download financial data from Business Object (BO), and work on KPI reports sent by Geneva

Manually input financial data into excel spreadsheet.

Check, validate and compare information and take appropriate action to solve discrepancies.

Inform Finance Analyst on action points and follow up if required (eg. Overdue pledge and outstanding Pledge based financial statement).

Prepare monthly excel files on payroll coding, donor reporting and administration services invoice.

Consolidate action points from Analyst for reporting during monthly meeting.

Update payroll coding in My HR and maintain files for signed payroll coding request form.

Assist in preparing ad-hoc reports and analysis when requested by Regional Finance and Administration Manager.

Month End Closing

Ensure timely month end closing as per the deadline (usually 14th of the month):-

Update deadline table and assist Analyst with document checking when required.

Clear all discrepancies and error on Exception Report prior to closing. Ensure clean month end balance sheet for Africa. (including inter-co clearance, bilateral matching & service income)

Opening and Closure of period in CODA

Administrative services invoice report and follow up on timely submission.

System Maintenance

Validate the request from country prior to maintaining the APPLE system:-

Review request to open a project

Update and maintain accurate data on Appeal manager, Project manager and Pledge manager.

Project code Closing & Freezing

Monitor and follow up on extension of project time-frame for Emergency Appeal (EA)

Monitor and keep track of Cash disbursement Memo and threshold including Segregation of Duties (SoD).

Ensure system access for CODA and APPLE users are validated as per latest approved SoD.

Ensure bank signatories in APPLE are valid names as per latest approved SoD.

Managing project management cycle

Follow up on projects without appeal and operating budget.

Ensure all KPIs are address and rectified including Expenditure above Budget/PEAR.

Ensure timely closure of all appeals and projects.

Prepare monthly reconciliation on C2 delegate provision and follow up with HR on pending invoice.

Monitor and follow up on appeal or project closure which has pending accruals or provision to be cleared.

Reconcile and clear all dormant balance sheet, projects and appeals

Follow up on timely submission of quarterly retrospective expenditure approval.

Other financial task

When necessary to consolidate Africa office finance information for Geneva Finance:-

Audit query & extract original documents for audit transactions.

Request/Restore boxes from warehouse.

Doubtful pledges, Financial Leases, Fixed Asset review, Bank account details

Stationery request & any other task

Provide adequate support to RFU team when required. This includes preparation for finance training & presentation. Keep up-to-date information on finance staff contact details in the region.

Education

Chartered Accountancy qualification. Required

Documented skills in computer applications (spreadsheets, word processing, accounting applications, email and internet usage) .

Required

Experience

Minimum of three years professional experience in a relevant position. Required

Excellent spoken and written English. Preferred

Experience in Problem Resolution. Required

Experience in Budget preparation and control. Required

Knowledge, Skills and Language

Well developed interpersonal skills. Required

Ability to work & communicate well within the team. Required

Able to prioritize and meet deadlines. Required

Able to complete job with minimum supervision and error. Required

Excellent practical knowledge of computers. Required

Competencies and Values

Core Competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Values: Respect for diversity; Integrity; Professionalism; AccountabilityPOSTULER

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