IFRC recruits 01 Human Resources Officer
The International Federation of Red Cross and Red Crescent Societies (IFRC)
Human Resources Officer
Closing date (Geneva time zone):10-02-2020
Country:CONGO, THE DEMOCRATIC REPUBLIC OF THE
Duty station status: Non Family Duty Station
Accompanied status: Non-Accompanied
Category of Staff: National Staff
Grade: Not applicable
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters and crises and health emergencies. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programs and Operations; and (iii) Management. The Secretariat has five regional offices, as follows: Americas (Panama City); Africa (Nairobi); Asia and Pacific- AP (Kuala Lumpur); Europe (Budapest); Middle East and North Africa-MENA (Beirut).
Under the direct supervision of the Deputy Operations Manager and with the technical supervision of the Senior Human Resources Officer based in Kinshasa, the Human Resource Officer is the focal point of the IFRC Human Resources activities for the Ebola Operation. He / she ensures compliance with the IFRC’s internal Human Resources procedures and with the Federation’s external partners
Job Duties and Responsibilities
Recruitment, Selection and Placement
• Manage the whole recruitment process for Delegates and National Staff – from advertisement and selection, through contract, to support and briefing for the start of employment
• Promote equity, transparency, and consistency in the selection process.
• Ensure job descriptions are appropriate and relevant from a technical point of view by liaising with relevant technical units
• Liaise with National Societies for seconded candidates
• Share the Operations recruitment weekly updated
• Administer and monitor the end to end contracting for all types of contracts
• In liaison with regional HR focal points follow up on e-boarding programmes in the region.
• In liaison with regional HR focal points, review National staff contracts for accuracy and alignment with the local labour laws within IFRC countries of operations.
• Ensure that all aspects of HR Admin – MyHR input, contract management, personnel files are efficiently managed and completed.
• Ensure that all HR processes comply with laws governing us (Labour Act, Staff Regulations, Code of Conduct)
• Ensure that all Delegates/staff have in country ID CARD and business cards upon arrival
• Prepare and organize in collaboration with the other units, the induction of new staff (Welcome note, briefing schedule, supervise the Briefing process for delegates and national staff
• Follow up of probationary period and manage in collaboration with Line managers, the end of probationary period according to
• Manage staffing contact list as well as staff database and ensure its distribution on a weekly basis
• Make regular update of the leave status or leave planning system
• Manage with the support of the Administration Officer the international staff health issues within Nigeria and update regularly the Listing for all Delegates in country to be share with medicals facilities partners for any medical treatment in case of sickness.
• Manage in collaboration with the Administration Officer, the Staffs insurance in collaboration with the insurance companies (update of the list of Staffs and their relatives for the medical insurance, to request their incorporation and disincorporation at each start and end of contract)
• Ensure Delegates and National Staff complete their end of mission formalities with all Departments and turnover all Admin items (ID Card, keys, dongle, phone, laptop, sim card) before departure in collaboration with the other units.
• Organise and supervise the debriefing of Delegates or National Staff at the end of their contracts, in collaboration with other units.
Compensation and benefits
• Ensure that the pay practices comply with state/country and federal laws and regulations
• Manage the administration of the social security and pension for national staff, and ensure the proper implementation of the same
• Prepare monthly payroll and facilitate its payment by finance.
• Follow up the payment of taxes and social taxes by the Finance and make the double archiving of the documents and receipts transmitted by the Finance.
• Update and maintaining payroll records.
• Maintain updated information on staff salaries, allowances and ensure compliance with current laws and regulations in close collaboration with the HRD and Finance Department
• Ensure timely, equitable, transparent and systematic approvals of HR benefits, entitlements, contracts
• Administer the organization’s benefits programs (retirement plans, leave policies, wellness programs, insurance policies)
• Calculation and payment of termination payments.
• For salaries revision, conduct a cost of living study and try to make the comparison with others NGO’s before requesting the validation and signatures requested.
• Work alongside managers to develop and establish highest levels of performance from their staff.
• Guide managers to perform the whole range of performance management activities (e.g. set objectives, appraisal, identify gaps and contribute to the definition of training and development actions as appropriate
• Provide guidance and support to managers and staff in cases of poor performance and disciplinary situations
• Train staff in the use of the relevant tools e.g. performance online and advocate for highest standards of performance management
• Ensure that staff are timely appraised and monitor quality of evaluations in compiling final appraisals for the HR files.
Capacity Building and staff Development
• In coordination with units, implement timely and effective staff learning and development programmes.
• Work closely with the Hr focal at the National ( Congolese Red Cross) to strengthen his/her capacity in HR management area
• Monitor staff/management issues and support/advise management and staff as appropriate to improve the relations and resolve the issues.
• Organise training for the Staff on HR policies
• Ensure Compliance by all client groups to all Standard Operating Procedures(SOP) in activities related to workforce planning and staff welfare with all systems and procedures to ensure consistency, integrity and accountability within the set quality standards in the stream of work; ensure implementation of audit recommendations; advice on corrective measures and establish relevant controls.
• Maintain safe and secure filing system for Human resource documents.
Bachelors Degree in Human Resources, Administration, Law or other similar discipline
Master in Human Resources, Administration, Law or other similar discipline is an added advantage
3 -5 years’ experience in Human Resources in an International Organization
Experience in collaborating and working in synergy with the government, NGOs and UN system organizations.
Experience working in the field
Knowledge, skills and languages
Ability to give and receive feedback
Ability to communicate fluently both in English and French
Be flexible and adapt to changing work conditions
Ability to work independently (with minimal supervision)
Good interpersonal skills
Knowledge of local languages
Competencies and values
Collaboration and Teamwork
Judgement and Decision Making
National Society Development and Customer relations
Self-motivated with good judgement and initiative
Creativity and Innovation
The job involves dealing in confidential matters and requires discretion always
The Federation is an equal opportunity employer.