FAO recruits 01 Programme Associate (Operations)
FAO
Accra, Ghana
Humanitaire (ONG, Associations, …), Projet/programme de développement
Job Description CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT: 2001303 Programme Associate (Operations)
Closure Date: 03/Jul/2020, 9:59:00 PMOrganizational Unit: RAFJob Type: Staff positionType of Requisition: General ServiceGrade Level: G-6Primary Location: Ghana-AccraDuration: Fixed term: one year with possibility of extensionPost Number: 0926183
Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located
FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
All applications will be treated with the strictest confidentiality
Organizational Setting The post is located in the Regional Office for RAF is responsible for leading FAO’s response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO’s priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with departments and divisions at Headquarters, develops, promotes and oversees FAO’s strategic response to regional priorities. RAF also advises on the incorporation of regional priorities into the Organization’s Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAF develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.
Main Purpose The Programme Associate plays a lead role in the coordination of programme/ projects support services for the department. He/ she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the department or location.
Supervision Received/ExercisedThe Programme Associate reports to the Senior Field Programme Officer and works in collaboration with the Programme Officers of the Regional Project Operations Support Unit. Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to programme support staff in the department.
Working Relationships The Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the department. The incumbent collaborates closely with colleagues in other departments and the corporate services, ensuring the quality and consistency of programme/ projects support services.
Key Functions/Results Coordinate the preparation, submission, revision and follow-up of the Departmental Programme of Work and Budget, and the monitoring and provision of information on the implementation of the PWB;Coordinate, review and analyze the Departmental Periodic Budgetary Reports for final submission to the Office of Strategic Planning;Assemble and synthesize data from corporate and Departmental data bases to facilitate the analysis of programmes, projects or activities, and to draft periodic or ad hoc management reports;Monitor Departmental projects and ensure the maintenance and retrieval of programming reference material, documentation, data and information;Consolidate and monitor various reports on Departmental human resources planning and expenditures, the use of non-staff resources, the departmental communication and publishing plans, IT plans, and travel schedules;Screen incoming correspondence to identify issues requiring further attention and draft related correspondence;Support knowledge building and knowledge sharing across the department through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes;Review current processes and make recommendations to improve programme/projects administration procedures;Perform other functions as required. Impact Of Work The incumbent’s work impacts directly on the smooth and efficient operations of the programme/ project activities of the department. He/she plays a lead role in the coordination and provision of the programme support services for the successful achievement of the Department/Office’s mandate.
He/ she plays a pro-active role in the successful achievement of the department’s mandate..
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements Education: Secondary School EducationExperience: Five years of experience in administrative/ financial/ planning/ programming/ budgeting activities for both Regular Programme and Projects
Languages: Working knowledge (Level C) of English, French or Spanish and limited knowledge (Level B) of one of the other official languages of the Organization
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment
CompetenciesResults FocusTeamworkCommunicationBuilding Effective RelationshipsKnowledge Sharing and Continuous Improvement Technical Skills Thorough knowledge of corporate information systems
Thorough knowledge of programme and budget processes and procedures
Thorough knowledge of common administrative and financial rules and regulations
Thorough knowledge of communication and documentation standards
Desirable Qualifications And SkillsKnowledge of the Field Programme Management Information System (FPMIS);
Project management skills;
Excellent communications skill, both orally and in writing, on technical materials for audiences at different levels of technical expertise
Assessment Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.
FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency
ADDITIONAL INFORMATION• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments• Selected candidates need to reside within commuting distance from the FAO office. « Commuting distance » means the distance within which staff members can travel daily between their place of work and their residence.• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location• Other similar positions may be filled from this vacancy notice• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/
REMUNERATIONA competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm
HOW TO APPLY• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate• Incomplete applications will not be considered• Only applications received through the recruitment portal will be considered• If you need assistance please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT