Job Description: 1902597
Closure Date: 06/Nov/2019, 10:59:00 PM
Organizational Unit: SFS
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Zimbabwe-Harare
Duration: 12 months
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.
Qualified female applicants are encouraged to apply.
People with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidentiality.
FAO’s work in post-disaster and emergency situations emphasizes the protection and rehabilitation of agricultural livelihoods. Following the loss of life, livelihoods and destruction caused by Cyclone Idai in March 2019, The World Bank has availed USD 75 million to finance the Zimbabwe Idai Recovery Project. The ZIRP is a multi-sectoral project addressing both early and mid-term recovery needs in livelihoods, health, education, agriculture. FAO is implementing the agricultural component of the ZIRP which will run over a period of 24 months.
Working under the responsibility of the FAO Representative in Zimbabwe, overall supervision of the international Administrative Officer and direct supervision of the National Project Coordinator, the Programme Assistant will provide the following services
Undertake project administration
Facilitate travel and meeting requirements
Facilitate project procurement processes
Tasks and responsibilities
Receive visitors, place and screen telephone calls, answer queries with discretion;
Receive, screen and route incoming and outgoing correspondence through all methods of communications, and ensure timely distribution and follow-up as required;
Type a wide variety of materials from drafts and printed texts, proof-read for corrections, and ensure documents conform to professional presentational standards;
Maintain project files and correspondence
Take notes at meetings, prepare and distribute minutes;
Prepare local travel authorizations, security clearances on instruction from assigned project officers, ensuring completeness and that all required documents are attached, notably TOR and supervisor concurrence where required;
Prepare payment requests for travel advances, as specified in the underlying travel authorization;
Process Travel Expense Claims for project officers
Prepare Travel Authorisations and travel expense claims for non FAO staff and related partners
Coordinate logistics of project meetings, functions including hire of venues, equipment and catering
Initiate actions as planned, ensuring that appropriate and adequate lead time is given in relation to the nature of each action;
On formal instruction, serve as Disbursing Officer at meetings, workshops, seminars, construction sites when required, and account for funds to administration.
Assist in arranging appointments for consultants as appropriate;
Administer project supplies
Facilitate the procurement of goods and services
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
BSc Administration with secretarial skills
Five years of working experience and knowledge of modern office procedures
Working knowledge (Level C) of English
Good knowledge of the MS Office applications, Internet and office technology equipment
National of Zimbabwe.
FAO Core Competencies
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
Applications received after the closing date will not be accepted
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
HOW TO APPLY
Candidates are requested to attach a letter of motivation to the online profile.
We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT