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Documentary Heritage Communities Program of Library and Archives Canada

Documentary Heritage Communities Program of Library and Archives Canada


Deadline: 12-Jan-21

The Library and Archives Canada (LAC) is accepting applications for the Documentary Heritage Communities Program to ensure that Canada’s continuing memory is documented and accessible to current and future generations.

Objectives

The DHCP can provide funding for projects and activities that relate to either or both of the program’s objectives.

Objective 1: Increase access to, and awareness of, Canada’s local documentary heritage organizations and their holdings.
Collection-, catalogue- and access-based management
Commemorative projects
Conversion and digitization for access purposes
Development (research, design, and production) of virtual and physical exhibitions, including traveling exhibits
Objective 2: Increase the capacity of local documentary heritage organizations to better sustain and preserve Canada’s documentary heritage.
Conservation and preservation treatment
Conversion and digitization for preservation purposes, including recording interviews for oral history projects
Increased digital preservation capacity (excluding digital infrastructure related to day-to-day activities)
Training and workshops that improve professional competencies and build the organization’s capacity
Development of standards, performance, and other measurement activities.
Funding Information

DHCP funding can cover up to 100% of a project’s eligible expenses. However, they encourage organizations who have received funding from the DHCP in the past to submit applications in partnership with other eligible organizations, as well as to secure other sources of funding.

The Program offers two contribution categories:

Small contributions: Up to $24,999
Both incorporated and non-incorporated non-profit documentary heritage organizations can apply.
Indigenous organizations/government institutions can apply.
Multi-year funding: Only recipients who have received DHCP funding in the past may submit a multi-year funding request for up to two years. Total funding cannot exceed $24,999.
Large contributions: Between $25,000 and $50,000 (or up to $60,000 for organizations located in remote areas)
Only incorporated non-profit documentary heritage organizations can apply.
Indigenous organizations/government institutions can apply.
Multi-year funding: Only recipients who have received DHCP funding in the past may submit a multi-year funding request for up to three years. Total funding cannot exceed $150,000 (or $180,000 for an organization in a remote area).
Eligibility Criteria

Local documentary heritage organizations eligible to apply to the DHCP are non-profit organizations that hold collections of mainly local or regional significance:

Archives
Genealogical organizations/societies
Historical societies
Indigenous organizations/government institutions
Libraries
Organizations with an archival component
Professional library or archival associations
All applicants must be privately funded (50% or more) with the exception of Indigenous organizations/government institutions. Different funding conditions apply to incorporated and non-incorporated organizations.

Completing the application package

A complete online application package includes the following:

Organization profile, including supporting documents as requested in the LAC funding portal:
Proof of non-profit status or registration as a charitable organization (see note below)
Proof of incorporation, if incorporated (see note below)
Letter of reference (if not incorporated), from a recognized national association or any level of government (municipal, provincial or territorial – see note below)
Please note that the three previous supporting documents are required from all applicants, with the exception of Indigenous government institutions.
Financial statements for your last two completed fiscal years (audited if available)
Annual report or strategic plan
Organizational chart
List of current board members and full-time staff
Project information, including mandatory forms as requested in the LAC funding portal:
Project Budget Form
Project Timeline Form
Depending on the proposed project, you may also need to include the following supporting documents:
Proposals, agreements, and/or terms of reference for tenderers, consultants, etc.
Letters of intent or confirmation letters (for example, from project hosting venues)
Confirmation of other sources of funding
Partnership information (if you are submitting a project in partnership with another eligible organization)
Identify the organization as a partner in your application
Provide an organization profile and supporting documents (see list above) for your partner
Confirmation of copyright, if a project involves a newspaper collection.
If your organization submits more than one project, you must clearly indicate the order of priority.

For more information, visit https://bit.ly/3kKu8gw

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