Concern Worldwide recruits 01 Programme Manager
Description: This is a 24 months (renewable), new role with unaccompanied terms based in based in Goz Beida (Sila Region) and with a salary of Grade 3 €36,527 – €40,586 per annual plus benefits.
Job Purpose: Concern Worldwide has recently been selected as Consortium Lead for a 3-year programme DIZA “Programme de Développement Inclusif des Zones d’Accueil au Tchad”, whose overall objective is to improve the living conditions and the resilience of the local population, including refugees and returnees to the areas in Eastern Chad (Ouaddai, Sila, Salamat Provinces). The specific objectives of the programme are: (i) Supporting access to basic services and social protection mechanisms for all populations (indigenous, returnees and refugees); (ii) Strengthening the creation of economic opportunities in target communities; (iii) Strengthening local coordination mechanisms (accountability and governance) between communities, technical services and stakeholders.
The DIZA Programme Manager will be based in GozBeida, and will be responsible for supporting the partner – APLFT (Association pour la Promotion des Libertés Fondamentales au Tchad), directly responsible for the implementation of DIZA activities within the Sila province. The partnership is governed by the Governance and Sub-Grant agreements existing between all Consortium members. S/He will be required to provide technical assistance to the partner and engage with other key stakeholders in the programme to ensure the delivery of the results as outlined in the proposals, high quality outcomes and compliance with the EU requirements.
S/he will enhance partners’ technical skills of key partner staff drawing as needed from other Concern programme team and in close collaboration with the Area Coordinator. Under the responsibility of the Area Coordinator, the DIZA Programme Manager will manage a Programme Assistant and work closely with the APLFT Coordinator and other staff in a technical support capacity. S/He will work as necessary under the guidance of the Area Coordinator and the Director of Programmes, with the DIZA Consortium Coordination staff to ensure quality programming and adequate information sharing on DIZA programme activities.
The DIZA Programme Manager will closely liaise with the Base Manager in Goz Beida in aspects related to Logistics and Security Management and other support functions.
Main Duties & Responsibilities:
Technical Support to the Partner (APLFT)
- Provide technical assistance and support to the partner for the effective implementation of the DIZA programme in the Sila province, in accordance to the with program objectives as stated in the programme document.
- Working closely with the AC, PD and other concern staff, lead the identification of training and capacity needs development for the partner APLFT and propose concrete measures and initiatives to address these in collaboration with Concern and the DIZA Consortium Coordinator.
- Work closely with the partner APLFT as a co-facilitator and/or technical advisor in key programme activities such as planning for activities, monitoring of activities, risk management and reporting on progress ensuring capacity building to the partner, high quality programming and adequate documentation for learning.
- Where required ensure that terms of reference are developed for specific and focussed technical capacity building by Concern Worldwide Advisors, consultants or other consortium members depending on their comparative advantage within the Consortium.
- Participate in needs assessments in the Sila Province with APLFT and develop plans for rapid and appropriate responses in consultation with the AC, the Director of Programmes and the Consortium Coordinator as needed.
- In line with Concern Worldwide’s commitments under the Core Humanitarian Standard (CHS) and working closely with the partner, actively promote meaningful community participation at all stages of the project cycle (planning, implementation, M&E) and ensure that a Complaint Response Mechanism is in place and is operational.
- Organize and document regular partner review meetings to identify progress, review challenges and identify mitigation measures to address gaps and seek additional support as needed.
- In line with the TORs for the relevant coordination structure at the provincial level (Comite Provincial de Pilotage), co-lead (with the Governor Representative) the cross-sectoral periodic programme reviews and in close collaboration with the AC, the both the Concern MEAL Manager and Consortium MEAL Coordinator.
- In doing so, ensure adequate assessment of programme progress, capturing key lessons learnt, discussion of challenges in order to propose measures to adapt programme strategies as necessary and in accordance with the harmonised results-based management principles developed for the consortium and the programme document.
- Takes direct responsibility to ensure the delivery of Concern and joint (Concern-APLFT) activities within the DIZA programme in the Sila province.
- Support the partner – APLFT – in reviewing and preparing high quality narrative and financial reports on programme activities for the Sila province and in sharing with the AC, the DP and other Concern staff as per schedules developed by the Consortium Coordination Unit and in line with the commitments outlined in programme agreements
- Ensure that reports submitted are compliant with the harmonised approach of the Consortium which are based on however not exclusive to Concern policies/procedures, donor requirements and for other parties in collaboration with the partner and other programme team colleagues.
- Be responsible to support APLFT ensuring that the requirements of the sub-grant agreements and related donor strategy, donor guidelines, reporting formats and processes are clearly understood and adhered to.
- Facilitate the establishment of and ensure documentation of provincial consortium coordination, ensuring that quality and timely information is being shared with all relevant stakeholders and that the programme objectives are being met, challenges are being identified, discussed and risk mitigation measures are proposed and executed as needed
- Be directly responsible for ensuring a sound and positive working relationship with the partner APLFT in the Sila Province.
- Under the supervision of the AC, ensure effective networking and coordination with relevant stakeholders, such as local Government authorities, other NGOs, and UN agencies operating in the sector, at field level.
- Collaborate with the partner, in identifying project staff needs, ensuring that job descriptions are developed and well understood and that properly qualified staff are recruited, inducted and trained as per the needs of the programme and the organisation
- Manage the DIZA programme Assistant with particular emphasis on capacity building of partner staff through mentoring, training, on-the-job working and ensuring that all staff have up-to-date descriptions and Performance and Development Review (PDR) process as per policy.
- In close collaboration with the partner, ensures that all DIZA staff are provided with the necessary support and advice to carry out their duties.
- Leading by example, ensure that all partner staff and other stakeholders are aware of and comply with the Concern’s code of conduct and related policies.
- Identify and take appropriate and timely action in discussion with the AC and other Concern staff to fill resource gaps (create new roles or launch timely recruitment to replace a leaver).
Finance, Administration and Logistics
- In coordination with the Consortium Finance Manager, support the partner to monitor and manage programme expenditure and budget, ensuring resources are optimally utilized and spending is in line with appropriate financial procedures and Donor requirements.
- Liaise with the AC, Programme and Base Manager, the Logistician through coordinated planning to ensure efficient use of support systems.
- Takes responsibility for the management of delegated budget under the supervision of the AC and line with Concern procedures
- Takes part in reviewing, in coordination with the Consortium Finance Manager, partners’ financial reports and in ensuring high levels of partners reports and close collaboration with the Concern Finance team and the Consortium Coordination
- Contribute to security analysis through the sharing of important security information collected through fieldwork.
- Contributes to the revision of SOPs and the SMP when necessary and other security related duties as required.
- Participates in country-level strategic planning initiatives as required
- Contributes to organisational accountability initiatives, including overseeing the roll out of commitments of Concern under the Core Humanitarian Standards.
- Adheres to the standards of conduct outlined in Code of Conduct (CoC) and Associated Policies, (the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking Policy).
- Undertake other related duties as may reasonably be assigned by the Country Director or the line manager