CFAs: Australia-Indonesia Institute Grants

Deadline: 14-Jan-2025

The Department of Foreign Affairs and Trade is seeking applications for the Australia-Indonesia Institute Grants to strengthen the Australia-Indonesia relationship in ways that enhance mutual understanding and people-to-people links.

Objectives

• Key objectives of the AII grant opportunity are:
  • Increase public awareness of Australia in Indonesia, and of Indonesia in Australia, and the importance of the bilateral relationship.
  • Develop partnerships in areas of shared interest in the bilateral, regional and global context.
  • Increase Australians’ capacity to effectively engage with Indonesia and Indonesians’ ability to effectively engage with Australia.

Priority Areas

• Key priority areas of the aII 2024 grant program are:
  • Education, Language and Indonesian Studies
  • Arts and Culture
  • Health and Science
  • Youth and Sport
  • Economic and Business Engagement
  • Media
  • Digital Innovation and Technology
  • Religion

Funding Information

• In FY 2024-25, an estimated $500,000 is available for AII grant opportunities (under the International Relations Grants Program).
• Additionally, up to $700,000 Official Development Assistance (ODA) funding is available for grant proposals that are ODA-eligible.
• Grant applications for a minimum of $10,000 to a maximum of $50,000 per year will be considered.
• The standard grant period is one year.

Expected Outcomes

• The intended outcomes of the grant opportunity are:
  • Strengthened bilateral relationship in areas of mutual interest
  • Strengthened networks, collaboration and connections between Australian and Indonesian institutions and communities to build understanding, trust and influence
  • Enhanced Australian reputation and reach in Indonesia through the promotion of their economic, creative and cultural, sporting, innovation and science, and education assets
  • Increased Australian understanding of the cultures and opportunities in Indonesia

Eligible Activities

• To be eligible the grant activity outlined in the applications should:
  • Contribute to the objectives of the AII.
  • Promote a contemporary and positive image of Australia in Indonesia and/or Indonesia in Australia.

Eligible Expenses

• Your grant must be used to implement the project outlined within the application. You can use the grant to pay for costs detailed in your budget and grant agreement, including:
  • Economy flights, modest accommodation costs (3-4 star hotel), meals and travel allowances, other transport and travel costs at reasonable rates.
  • Communication and translation
  • Venue hire and catering
  • Advertising and promotion, graphic design, photography, social media, video and printed material
  • Production costs, including freight and artists’ and support staff wages and/or fees directly related to the project (business-as-usual wages or fees will not be supported).
  • Only key participant(s) per conference or meeting and only where the participant(s) is/are principal speaker and the subject of the conference is of direct relevance to the grant opportunity.
  • Costs relating to auspices services, project administration or coordination (e.g. temporary engagement of a coordinator) may be considered but will capped at 5% of the total grant value.
• For activities delivered in Australia, applicants are encouraged to consider the use of an Indigenous supplier, if intending to subcontract any of the services above. A directory of registered Indigenous businesses is available on the Supply Nation website.
• You can only spend grant funds on eligible grant expenditures that enables the grant activities as defined in the grant agreement. You should allow for the exchange fees in your project budget. You are responsible for any financial differences that may occur from the time of the application submission to when the project takes place, due to fluctuations in the exchange rate. Bank remittance fees are to be covered by the grantee.

Ineligible Expenses

• You cannot use the grant for the following:
  • Capital expenditure, including purchase of real estate and vehicles
  • Purchase of equipment (for example, musical instruments, computers, videos, photographic or printing equipment)
  • Activities which are already commercially viable in their own right
  • Activities which will provide commercial advantage to the applicant (e.g. promotion of the applicant’s own business)
  • Costs incurred in the preparation of a grant application or related documentation, other than costs relating to auspices services, project administration or coordination (e.g. temporary engagement of a coordinator)
  • Subsidy of general ongoing administration of an organisation such as electricity, phone, rent, and/or administrative charges levied by the applicant’s organisation
  • Activities for which other Commonwealth, State, Territory or Local Government bodies have primary responsibility (e.g. academic research, assistance to business, development assistance projects),
  • Study tours or activities undertaken by schools or higher education institutions where travel by a significant number of students is the principal element of the proposal
  • Scholarships to individual students
  • The covering of retrospective costs or recurrent funding of activities,
  • Completed projects
• They generally do not fund travel and accommodation for attendance at conferences or meetings; participation in fieldwork; sporting; or other events. Such activities are scrutinised by the AII Board and must be of direct relevance to the project and AII objectives.
• Travel for a larger number of people may be considered (fully or partially funded) where an event specifically focused on the proposed AII grant activity. Travel for more than one person must be fully justified in any application.

Eligibility Criteria

• To be eligible you must:
  • Be one of the following entity types:
    • An Australian entity with an Australian Business Number (ABN), Australian Company Number (ACN), or Indigenous Corporation Number (ICN)
    • An Australian consortium with a lead organisation
    • An Australian registered charity or not-for-profit organization
    • An Australian local government body
    • An Australian State/Territory government body
    • A Corporate Commonwealth Entity
    • An Australian statutory authority
    • Be an Australian citizen or permanent resident of Australia
    • Be a citizen or organisation from Indonesia.
• Be willing to provide or develop child protection guidelines that meet the Child Protection Policy Australian Government Department of Foreign Affairs and Trade (dfat.gov.au) for your project if it involves people under the age of 18 years.
• Applications from Indigenous Australians and organisations, and Indonesian organisations are strongly encouraged.
• Applications from consortia are acceptable, provided you have a lead applicant who is the main driver of the project and is eligible as per the list above.
• Individuals who intend the grant to be administered by a university should apply on behalf of the university, i.e. your university is the applicant.

Ineligibility Criteria

• You are not eligible to apply if you are:
  • An organisation, or your project partner is an organisation, included on the National Redress Scheme’s website on the list of ‘Institutions that have not joined or signified their intent to join the Scheme’.
  • A previous applicant who has failed to provide a full and proper acquittal of an earlier IRGP grant.

Application Requirements

• They require the following documents with your application:
  • Two short signed independent
  • Letter of support from nominated partners (if relevant)
  • Organisation capability statement or individual’s curriculum vitae (optional)
  • If you apply on behalf of a university, a letter of support from your Research Office.
• Each letter of support should include:
  • An overview of how the consortium will work together to complete the grant activity
  • An outline of the relevant experience and/or expertise of the consortium members
  • The roles/responsibilities of consortium members and the resources they will contribute (if any)
  • Details of a nominated management level contact officer
  • Details of the lead organisation.

For more information, visit Department of Foreign Affairs and Trade.