Call for Proposals: Food Assistance for Vulnerable Groups (Ukraine)

Deadline: 25-Sep-23

The United Nations World Food Programme announces a call for proposals to select cooperating partner organizations that will help deliver and distribute food aid under the Country Strategic Plan for Ukraine 2023-2024.

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The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It has caused one of the fastest forced population movements since the Second World War. Close to 8 million Ukrainians are living as refugees across Europe, and another 5.3 million are internally displaced. Many are destitute, having lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food.

WFP uses a flexible mix of food and cash assistance to support vulnerable Ukrainians wherever they are. This includes working with local partners to distribute food rations in areas near the frontline, and providing cash transfers wherever people have access to banks and markets to buy food.

Objective

Support crisis-affected populations in Ukraine, including internally displaced persons, ensuring that they are able to meet their food and nutrition needs during and in the aftermath of a crisis.

Expected Results

WFP is seeking to engage with a number of experienced Non-Governmental/Non-Profit Organizations who can support implementation of the Food Assistance via In-kind (IK) and Cash-Based Transfer (CBT) modalities for vulnerable populations in Ukraine for the period from 01 January 2024 to 31 December 2024 in selected oblasts of Ukraine.

Geographic Locations

• Kharkiv, Dnipropetrovsk, Zaporizhia, Donetsk, Luhansk, Odessa, Mykolaiv, Kherson, Summy and Chernihiv oblasts

Eligibility of Potential Cooperating Partners

• Legal status:
  • Ukrainian organizations must be officially registered as a legal entity in Ukraine before launching of this call for proposals (CfP), international organization – a branch of international organization in Ukraine must be duly accredited on the date of launching of this Call.
  • Applicants (and their sub-partners, if available) must be non-profit, non-religious, non-political. In exceptional and duly justified cases faith-based organization can be accepted if CP can ensure proper implementation of humanitarian principles.
  • The organization must have been directly involved in humanitarian activities in Ukraine (experience in food distributions considered especially beneficial) for at least six months before launching this call for proposals and ready to confirm such activities with supporting documents (eg. Agreements, photos, other documents inserted into narrative proposal template). Experience in the proposed areas of operations (rayons) must be highlighted in the proposal.
  • The organization or any of its affiliates and subcontractors do not appear on the consolidated UN sanctions list maintained by the UN Security Council or in situation of potential breach of humanitarian principles (checked by WFP)
  • (for current cooperating partners) The organization has undergone the vetting process against WFP’s core standards (as requested during registration with UNPP), it has provided WFP or its partners with full access to on-spot/on-site monitoring and shared required information of its activities and partner’s network without any restrictions and followed sub-partnership guidelines as well as distribution rules and humanitarian principles and was recommended for further partnership as a result of the internal evaluation of the previous FLA implementation.
  • The organization must have an account in the Ukrainian bank and be able to receive transfers into it.
• Operational capacity:
  • One of the main selection criteria is the partners’ on-the-ground operational presence and experience in their proposed areas of operation.
  • The partner staff must be present on the ground and must be directly involved in the targeting, registration of beneficiaries, and distribution of food and NOT act as an intermediary or transit entity.
  • Partners must have (or at least be able to rent before signing of the FLA) a warehouse (WH) suitable for storage of food in each of the proposed rayon(s).
  • Partners must be able to demonstrate its ability to follow processes and systems, in order to ensure that WFP-provided food assistance is stored, managed in strict accordance to requirements under a FLA and reach the WFP eligible beneficiaries.
  • Partners must have sufficient capacity and procedures to conduct regular in person monitoring by qualified staff of all their activity sites, report back to WFP, and take action on any issues discovered during their own monitoring.
  • Distribution staff must be locally present in the assigned rayon of operation.
  • In principle, the organization should provide additional and complementary co funding to those required explicitly from WFP for a more comprehensive assistance support package to the intended beneficiaries.
• Area of expertise:
  • The organization has adequate programmatic experience to implement humanitarian/food distribution activities professionally, consistent with WFP country-specific strategy – in particular in the Eastern and Southern Oblasts of Ukraine.
• Protection, Accountability to Affected Population (AAP), and PSEA:
  • The organization has knowledge and expertise in designing and implementing activities in a way that effectively integrates and mainstreams protection in their activities.
  • The organization has safe and accessible accountability mechanisms to facilitate information provision, meaningful consultation with affected communities, and two-way confidential complaint and feedback channels.
  • The organization has in place safeguarding measures including its own PSEA policy, procedures, and skilled trained focal points to ensure confidential, safe, and timely complaints handling.
• Gender Equality and Disability Inclusion:
  • The organization is committed to ensure gender parity across all the personnel, with particular emphasis on senior-level positions.
  • The organization has experience in promoting gender equality and women’s empowerment in its projects and activities, including gender mainstreaming or targeted activities, monitoring, and reporting.
  • The organization has established partnerships with specialized agencies and community-based organizations advocating for the rights of women and girls, people living with HIV, TB-patients, LGBTIQ+ community, rights of Roma and ethnic minorities, as well as the elimination of harmful practices such as gender-based violence.
  • The organization is committed to promoting the rights of persons with disabilities and working with organizations specialized in persons with disabilities.

For more information, visit United Nations World Food Programme.