ACTED recruits 01 Deputy Country Director Operations

ACTED recruits 01 Deputy Country Director Operations

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Country profile

ACTED has been present in Yemen since early 2012, and working in various different activities in 7 different governorates. ACTED has been covering the full continuum of emergency, rehabilitation and development in Yemen. Emergency activities have focused in the sectors of Agriculture & Food Security (e.g. distribution of crop seeds, and livestock), Economic Recovery and Market Systems (e.g. income-generating activities such as cash for work), and WASH (e.g. rehabilitation of water supply facilities, hygiene promotion).. With regard to rehabilitation and development, ACTED continues its work in agriculture and value chain sector as a way to enhance the food security of local small producers.

Position profile

1. Project Implementation Follow-up

1.1. Project Planning

a) Ensure timely organization of project kick-off and close-out meetings

b) Ensure that all projects have an implementation strategy and work plan

c) Together with Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

1.2. Project Implementation Follow-up

a) Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation

b) Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points

c) Monitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reports

d) Ensure that contractual obligations are met in terms of project deliverables

1.3. Project Quality Control

a) Ensure the application of a practical field based M&E system/plan for each project

b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources

c) Advise Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findings

d) Advise on and assist with project reviews conducted by AMEU

e) Together with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations

1.4. Implementing Partners

a) Support the Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.

b) Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

c) Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

1.5. External Relations

a) Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities

b) Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation

c) Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

2. Administrative and Operational Management of Project Implementation

2.1. Finance

a) Review the BFU(s) to avoid under/over spending

b) Ensure accurate budget forecasting and expense planning

2.2. Logistics

a) Contribute to the development of project procurement plans

b) Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario

c) Ensure timely procurement and adherence to rules of origin and nationality

2.3. Administration/HR

a) Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)

b) Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding

c) Ensure regular performance appraisal and career management of project teams in link with CD.

d) Ensure a positive working environment and good team dynamics

e) Manage interpersonal conflicts

f) Ensure capacity building among project staff

2.4. Transparency/Compliance

a) Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures

b) Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures

2.5. Security

a) Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs

b) Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

2.6. Implementing Partners

a) Support the FLATS team and Project Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required

b) Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner

c) In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans

d) Oversee the development of capacity building framework and action plans with full participation of partners

Ensure partners provide all project documents required by ACTED and its donors in a timely manner and according to ACTED standards.

Ville Sanaa
Expériences / Formation du candidat At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East
Demonstrated communication and organizational skills
Ability to train, mobilize, and manage both international and national staff
Flexibility and ability to multi-task under pressure
Ability to work well in unstable and frequently changing security environments
Willingness to work and live in often remote areas under basic conditions
Proven ability to work creatively and independently both in the field and in the office
Advanced proficiency in written and spoken English
Experience 0 à 3 ans
Fonctions Autre, Direction et administration
Secteurs d’activité Appui institutionnel, Décentralisation, Ressources Humaines, Social
Pays Moyen Orient, Yémen
Salaire / Indemnité Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance
Comment postuler Please send your application including cover letter, CV and references to jobs@acted.org under Ref:


Date de fin de validité 05/05/2019

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