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UNICEF Sénégal recrute 01 Assistant Administratif

UNICEF Sénégal recrute 01 Assistant Administratif

Title : Administrative Assistant (Travel)

Grade/level: GS 5

Duration : 1 year

Duty Station : Dakar Senegal

Purpose for the job

Under the direct supervision of the Administrative Officer, the incumbent is responsible for the provision of efficient and cost effective administrative support to the travel services for both offices – WCARO and Senegal CO – and ensures that services comply with the organiza­tion’s administrative and financial policies, procedures, rules and regulations.

Summary of key functions/accountabilities:

Ensure an effective and efficient process of all travel claims submitted by staff and timely submitted to Admin Officer for verification and posting.

Prepares and maintains administrative records pertaining to travel for the section.

Monitor and ensure all travel claims are submitted to Finance Unit for payment.

Liaise with the Ministry of Interior for visas processing.

Support GS6 Travel Assistant in processing Travel Authorizations when needed and ensure good filing of all correspondences.

Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.

Performs other duties required.

Impact of Results:

This position will support the administrative and travel services and will comply with the orga­nization’s administrative and financial policies, procedures, rules and regulations by ensuring timely processing of all travel claims, following up all visa requirements for the staff and family and Visitors, prevent unnecessary delays, early flagging of delays which will allow proactive action.

Competencies and level of proficiency required

Core Values

Commitment

Diversity and inclusion

Integrity

Core competencies

Communication (Level 1)

Working with People (Level 2)

Drive for Results (Level 1)

Analyzing (Level 1)

Learning and Researching (Level 1)

Planning and Organizing (Level 1)

Following Instructions & Procedures (Level 1)

Qualifications :        

Education : Completion of secondary education, preferably supplemented by technical or uni­versity courses related to the administration.

Experience : At least five years of experience in administrative work, which should include a good knowledge/ experience in Travel services.

Language Requirements : Fluency in French and working knowledge of English required. Knowledge of the local language is an asset.

APPLICATIONS

Candidates must are asked to attach with their applications:

A cover letter

A curriculum Vitae

A P11 form completed and signed (P11 Form will be uploaded from

http://www.unicef.org/about/employ/files/P11.doc)

Copy of diploma and certificates

Internal candidates should provide their two last Performance Evaluation Reports.

Priority will be given to candidates with UN Experience.

Female candidates are strongly encouraged to apply.

Applications should be sent through the link: http://jobs.unicef.org/cw/en/iob/4988o5?lApplicationSubSourcelD=

Deadline for application : 26 September 2016

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