UNV recruits 01 Programme Assistant

UNV recruits 01 Programme Assistant

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the direct supervision of the Programme Managers (Governance and Youth) or their designated representative(s), the national UN Volunteer will undertake the following tasks:

• Provide administrative and logistical support to the management of programmes:
• Provide administrative support and inputs in the preparation of programme work plan, budget, and proposals on programme implementation arrangements
• Coordinate the collection of information for the project audit and support implementation of audit recommendations
• Support development or updating of standard operating procedures, guidelines, checklists, templates and business processes in project management to support implementing partners
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers
• Provide secretariat services, including organizing and taking notes for Project Management Unit meetings, partners meetings, project review and/or evaluation meetings, as needed.
• Provide support to the financial management of the Project Management Units in close collaboration with the finance unit:
• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project
• Monitor budget preparation and the finances of the project, prepare periodic reports
• Review financial reports from partners, prepare vouchers
• Maintain compliance to internal expenditures control system, post transactions in Atlas
• Create requisitions in Atlas, register good receipts
• Follow up of cost-recovery
• Provide advanced administrative support to the project coordination:
• Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions
• Oversee travel arrangements for the Project Team, including travel requisitions and claims
• Prepare public information materials and briefing packets
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials
• Coordinate assets management in the project unit, prepare and submit periodic inventory reports, coordinate physical verification of inventory items;
• Lead the preparation of procurement plans for the office and monitor their implementation
• Generate procurement related reports, research and draft responses to enquiries
• Review procurement requests and initiate procurement procedures for project equipment, supplies and services
• Organize procurement activities and processes, including preparation and conduct of Request for Quotations, Invitations to Bid or Requests for Proposals, the opening and evaluation of tenders
• Support the coordination of contract negotiations, prepare request for award of contract for the review and approval of relevant authorities, as required
• Prepare Purchase Orders (PO) and contracts in and outside Atlas, create vendor profiles in Atlas
• Review procurement processes conducted by the EVAW Programme, submissions to the Procurement Review Committee.
• Provide administrative support to Resource Mobilization:
• Work with finance and operations unit to follow up on cost-sharing agreements, contributions from partners, donors and units
• Organize, compile and process information from programme donors and programme team, as inputs to various databases and documents.
• Facilitation of knowledge building and knowledge sharing:
• Support synthesis of lessons learnt, and best practices related to programme management and finance
• Contribute to the organization of trainings, workshops, meetings and other events on programme and operations.

Qualifications/Requirements

• Required degree level
• Master degree or equivalent
• Required experience
• 60 Months

Experience remark

• At least 5 years of progressively advancing experience in project management support, Financial Management, Logistics Management, Procurement and related fields in international and/or national NGOs, public and private organizations in development and humanitarian contexts

Language skills

• French(Mandatory), Level – Fluent
• English(Mandatory), Level – Working Knowledge

Area of expertise

• Development programme/project administration, Other development programme/project experience, Monitoring and evaluation

Area of expertise details

• Results-monitoring and implementation of systems and tools in the area of Results Based Management and monitoring and evaluation
• Advanced computer skills: MS Offices applications including ability to create excel databases and produce graphs, Presentation and Graphic Design, Digital Media, Web based management information systems, email/internet
• Resource Mobilization
• Driving license

Competencies values

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Ethics and Values, Integrity, Knowledge Sharing, Leadership, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Working in Teams.

Closing date : 14 July 2021.

Pour postuler à ce poste veuillez visiter www.unv.org.