UNICEF Senegal recrute 01 Chargé du Procurement
Job Number: 498806 | Vacancy Link
Work Type : Fixed Term Staff
Purpose for the job (Please outline the overall responsibility of this position)
Under the direct supervision of the Supply & Logistics Specialist, the Procurement Officer administers the supply chain management i.e., Supplies procurement, related institutional service contract, monitoring of UNICEF’s supplies/services in support of the both offices (Regional and country Office) within the Common Services context
Summary of key functions/accountabilities:
- Undertake local procurement of programme and administration supplies in close consultation, guidance and supervision of Supply & Logistics Specialist and coordination with programme/ administration colleagues i.e., market surveys, supplier/vendor sourcing and evaluations, invite bids/quotations, tabulate/adjudicate, CRC submission, issuance of local purchase orders, monitoring payments to supplies and their performance and prepare monthly Local Procurement Status Reports.
- Undertake institutional service contract of programme and administration related services, as appropriate in close consultation, guidance and supervision of Supply & Logistics Specialist and coordination with programme/administration colleagues, market surveys, contractor/vendor sourcing, invite bids/quotations, tabulate/adjudicate, recommendation for CRC submission and issuance of local service contracts, contract administration including monitoring payments to contractors and their performance, and prepare monthly Contract Status report.
- Oversee supply/contract/distribution plan preparation in close coordination with programme and logistics colleagues, review and finalization of Supply Requisitions/Terms of Reference/Technical Bid documents/Request for Contracts drafted by Programme Section in terms of specifications, budgets, accuracy, corrections, amendment/adjustments etc. and advise requesting programme/Admin section on related matters.
- In close consultation with supply assistants and under the guidance of supervisor, maintain close liaison with Supply Division and Regional Office colleagues on all offshore procurements in terms of new policies, LTAS for Direct Orders, accuracy of specifications, timely issuance of Local Procurement Authorizations and overseas Purchases Orders, Shipping Documents, budget adjustments, amendments and supply/logistics related communications.
- Co-ordinate with logistics colleagues (Shipping Assistant, Warehousse Assistant) in sharing supply & distribution plans, offshore and local supplies order and arrival status to ensure logistics team carry out advance planning on receipt, tax exemptions, warehousing, in-country distribution, monitoring and preparation of status reports.
- Maintain Vision supply monitoring system, with relevant reports, participate in preparation of Vision generated supply status required for donor reports, budget reviews, programme analysis, annual reports, appeals, routine supply information sharing within the office, etc.
- Assist the Supply & Logistics Specialist in end-user monitoring of supplies whenever planned and necessary including training Government counterparts/NGOs on supply and logistics practices.
8. Liaise with Supply Division and Procurement Services customers in Senegal and as focal person ensure effective communication between them and necessary documentation.
Competencies and level of proficiency required
- Diversity and inclusion
- Communication (1)
- Drive for Result (1)
- Working with People (1)
iii) Functional Competencies (Required)
- Applying Technical Expertise [I]
- Following Instructions and Procedures [II]
- Planning and Organizing [II]
Education: University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or, a recognized qualification in procurement and contracting.
Educational qualification in relevant areas (transport or logistics operations/management, supply change management, etc.)
Experience: Minimum 2 years of progressively responsible professional work experience at the national level in supply management, logistics, purchasing, contracting and administration and/or other related fields
Language Requirements: Fluency in French and English is required. Knowledge of Another UN language is an advantage.
Candidates must be national of Senegal and are asked to attach with their applications:
- A cover letter
- A curriculum Vitae
- A P11 form completed and signed (P11 Form will be uploaded from
- Copy of diploma and certificates
- Internal candidates should provide their two last Performance Evaluation Reports.
Female candidates are strongly encouraged to apply.
UNICEF is a non-smoking environment
Opening Date 5 Sep 2016 GMT Standard Time
Closing Date 27 Sep 2016 GMT Standard Time