UNDP recruits 01 Human Resources Specialist
Under the overall guidance of the HR Business Partner Specialist in RBA and the direct supervision of the Operations Coordinator/Manager, the Human Resources Specialist is responsible for advice to the senior management on the transparent implementation of HR strategies for the selected COs, guiding on the effective delivery of HR services and management of the identified CO’s. He/she assesses client needs, interprets and applies HR strategy and policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues, advising CO’s accordingly.
Duties and Responsibilities
Summary of key functions:
- Implementation of HR strategies and policies ensuring consistency and coherence for selected COs.
- Effective HR management.
- Staff performance management and career development.
- Facilitation and promotion of knowledge building and knowledge sharing
Ensures implementation of HR strategies and policies focusing on achievement of the following results:
- Guide and advice selected COs on the implementation of HR strategy in the COs; effective implementation of the internal control; proper design and functioning of the HR management system.
- Advice the CO’s to achieve full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies. Interpretation of HR policies and regulations and advice to senior managers on their applications, taking into account their particular needs.
- Continuous analysis of corporate HR strategy and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances and other HR policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
- Advice to Senior Management on HR new practices and their implementation (succession planning, career development and transition), strategic recruitment, advice on contract modalities, learning plan and performance evaluation).
- Assist selected CO’s on the HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management and control of the workflows..
- Leads the advocacy for the implementation, monitoring and compliance of the HR policies including gender and harassment, career development and knowledge management. Full compliance and completion by CO s/m of the Harassment course.
- Manages HR processes under crisis situations providing timely advice, anticipating HR risk areas and providing management with mitigation measures and recommending solutions.
- Advice on the development of procedures and practices that contribute to enhanced and improved HR management.
nsures effective human resources management focusing on achievement of the following results:
- Guide identified CO’s in the management of transparent and competitive recruitment and selection processes including updated job descriptions, proper job classification, vacancy announcement, screening of candidates, organization and chairing of interview panels, making recommendations on recruitment, for key recruitment processes.
- Advice the CO teams on transparent and competitive process for project recruitment, adequate TOR describing terms of payment based on results, standard matrix of recruitment processes and request for contracts. Continuous monitoring of the entire UNDP project recruitment process.
- Prepare TOR’s, launch recruitment processes, assist on interview panels, drafting reports, for key recruitment processes for selected Cos.
- Advice the local teams on the compliance of the guidelines of the appointment and other HR committees.
- Advice to the CO management in contracts guidelines pertaining to staffing compliance. Advice CO’s on standard monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
- Guide the CO’s on the best practices for cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
- Gather best practices and lessons learnt across the COs managed and beyond. Apply them to solve HR issues.
Ensures proper staff performance management and career development focusing on achievement of the following results:
- Advice and guide selected CO’s on the elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.
- Advice COs on effective learning management in collaboration with the Senior Management
- Advice selected COs on the effective implementation of major enhancements of the People for 2030 Strategy
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Guide CO’s on the design and implementation of training for operations/ programme staff on HR issues.
- Synthesis of lessons learned and best practices in HR.
- Sound contributions to knowledge networks and communities of practice.
Competencies
Core
Innovation
- Ability to make new and useful ideas work
- Level 5: Creates new and relevant ideas and leads others to implement them
Leadership
- Ability to persuade others to follow
- Level 5: Plans and acts transparently, actively works to remove barriers
People Management
- Ability to improve performance and satisfaction
- Level 5: Models high professional standards and motivates excellence in others
Communication
- Ability to listen, adapt, persuade and transform
- Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
Delivery
- Ability to get things done while exercising good judgement
- Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
Technical/Functional:
Building Partnerships
- Identifying and building partnerships
- Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Promoting Organizational Learning and Knowledge Sharing
- Developing tools and mechanisms
- Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Job Knowledge/Technical Expertise
- In-depth knowledge of the subject-matter
- Level 5:Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Promoting Organizational Change and Development
- Assisting the individuals to cope with change
- Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Design and Implementation of Management Systems
- Designing and implementing management system
- Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Client Orientation
- Contributing to positive outcomes for the client
- Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Promoting Accountability and Results-based Management
- Input to the development of standards and policies
- Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Required Skills and Experience
Education
- Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.
- UNDP HR Certification Programme is desirable
Experience
- 5 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.
- Experience managing HR in crisis countries/context is desirable.
Language Requirements
- Proficiency in English and French.
- Working knowledge of other UN language desirable.
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