Plan International recruits 01 Sponsorship Manager

Plan International recruits 01 Sponsorship Manager

Plan International

Lomé, Togo

Humanitaire (ONG, Associations, …), Projet/programme de développement

Sponsorship Manager

Lieu: Lome, Togo

Entreprise: Plan International

L’ Organisation

Plan International est une organisation humanitaire et de développement indépendante qui fait la promotion des droits des enfants et de l’égalité des filles.

Nous sommes convaincus du pouvoir et du potentiel de chaque enfant. Mais cela est souvent étouffé par la pauvreté, la violence, l’exclusion et la discrimination. Et ce sont les filles qui sont les plus touchées.

En collaborant avec les enfants, les jeunes, nos défenseurs et nos partenaires, nous essayons d’obtenir un monde juste, en abordant les causes des obstacles que les filles et tous les enfants vulnérables doivent surmonter.

Nous soutenons les droits des enfants de la naissance à l’âge adulte. Et nous permettons aux enfants de se préparer et de réagir aux crises et à l’adversité. Grâce à notre portée, notre expérience et nos connaissances, nous favorisons les changements dans la pratique et la politique au niveau local, national et global.

Depuis plus de 85 ans, nous bâtissons de puissants partenariats pour les enfants et nous sommes actifs dans plus de 75 pays.

ROLE PROFILE

Title	Sponsorship Manager
Functional Area	Program Implementation
Reports to	Country Director
Location	Lomé	Travel required	yes
Effective Date	October 2022	Grade	E

role PURPOSE

The Role of the Sponsorship Manager consists in :

Ensuring continuous relations with sponsors to have their support for the implementation of the country strategy.

Supporting the communications between children and sponsors for the children and their communities development.

Establishing and making sustainable relations with sponsors through National Organizations in abroad to bring continuously their support to the children communities for the latter development 

Helping children and youth acquire new habits of participation in their communities development.

Managing accurately the resources allocated to sponsorship communications area.

Dimensions of the Role

High finance responsibility in project sponsorship;

Manages and develops the Program of Sponsorship Department 

The SM technically supervises the Sponsorship Coordinators and Assistants based in the PIIAs 

1          Accountabilities

Manages country sponsorship activities in a prudent manner. To do this:

Performs sponsorship strategic and tactical planning to bring in innovations and best practices in country

Manages the country caseload (new and existing quota) in collaboration with the Program Influence and Implementation Areas (PIIA) Managers for approval by the Country Director

Makes sure that the sponsorship communication activities are in line with the organization’s requirements and Sponsorship Manual guidelines, policies and processes

Prepares, informs, shares and updates all sponsorship policies, processes and procedures

Complies with Plan International’s child protection policy in sponsorship

Develops contacts with other child sponsorship organizations for consensus on areas of operations

Manage all sponsor visits to the country and ensures they are done in a professional and coordinated manner

Prepares guidelines for the process of identifying eligible children for the sponsorship program

Trains PIIA staff, and ensures that children’s club members and local based organization are also trained on sponsorship communication activities, policies and processes

Provides technical support for the PIIAs in the production of sponsorship communication package: AOs (Areas Overview), AUs (Areas Update), , G/CMSC (Graduation, Cancellation Memo of the Sponsored Child) SCI and SCU (Sponsored Child Introduction, Sponsored Child Update) and other sponsorship communication materials

Ensures Gender mainstreaming in sponsorship activities and maintains gender sensitivity to staff and associates

Ensures 100% accuracy of data, timeliness and quality of all sponsorship communications products in country

Prepares growth and phase out plans with the PIIAMs in line with the sponsorship Manual and effectively manage the process

Complies with sponsorship policies and procedures, as described in the Sponsorship Manual

Provides support to PIIAs proactively  

Makes sure that Plan International Togo has an effective working relationship with National Offices, WACA and GH with respect to sponsorship

Makes sure that all Plan International sponsorship systems are working and issues reported to helpdesk on time

Makes sure that the country attains not less than 98% sponsorship communications production each month

Makes sure that all sponsorship staff have the correct access rights to ChildData for smooth operations at PIIA and CO level

With the support of the PIIAMs, ensures that the status of sponsored children are checked periodically and National offices updated of any direct changes immediately

With the support of the PIIAMs, ensures that Sponsored Children are visited at least once annually and summary of status reported as per agreed local processes

With the support of the Sponsorship Coordinators, ensures that NOIs are managed in a timely and professional manner in country

With the support of all staff, ensures that sponsors visits are managed effectively, taking into account Plan International Child/ Youth Safeguarding Policy

Prepares weekly communications production status report for the attention of the Country Director

Supports in the supervision and evaluation of sponsorship staff and agents at the PIIA level

Adheres to the local sponsor visit guidelines and process

Identifies and solves sponsorship operational and tactical issues in a timely and effective manner.

Prepares, monitors and implements annual sponsorship operational plans for the country

Builds the capacity of field staff and ensures they are updated with sponsorship policy, processes and new developments

Ensures adequate availability of logistics for sponsorship activities in the country

Organizes, attends and participates in all sponsorship meetings

Conducts quarterly field visits, submit reports and act on it

Fulfills Plan International’s Child / Youth Safeguarding Policy by making sure all sponsorship activities, processes and documents at PIIA level are in line with Plan International’s Child / Youth Safeguarding policy

Performs any other duties to be assigned by the Country Director to support the achievement of organizational goals.

   Criteria for performance

Evaluation of the sponsorship related sections of the Country Strategic Plan;

Goals for sponsorship quality;

Accountability standards of effectiveness and efficiency in the achievement of  sponsorship related country goals;

Best practices and learning into the country; 

Sponsorship staff managed and developed;

Recommendations formulated and translated in the facts to improve the activities of the Department;

Number of communications effectively managed;

Significant contributions in the meetings of the CMT.

DEALING WITH PROBLEMS

Partners of NOs level satisfied for the quality of National communications

Motivating and bringing staff and partners to high levels of performance requires a creative and effective management style;

Ability to think strategically, recognize program and persuade colleagues of opportunities that Plan International should exploit;

Using your technical knowledge effectively and knowing when to seek additional support.

KEY RELATIONSHIPS

The Sponsorship Manager works closely:

In Internal with:

The Resource Mobilization Manager to draw up the sponsorship operational plan ;

All PIIA’s Sponsorship Coordinators to implement the operational plan ;

The Head of Program Implementation to ensure the quality and the program effectiveness with assiduous use of funds and meeting all Plan International delivery standards.

In external with:

The communities for empowerment to carry up children development purpose by themselves;

The NOs for the quality of the reports and the communications;

The Partners at national and regional levels for best practices

Compliance with Plan’s global policies

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Medium level contact:

Medium level contact with children

Technical expertise, skills and knowledge

Qualification, Skills, Experience  and Behaviors Required to Achieve Role’s Objectives:

Qualification

Master’s degree/equivalent in Marketing/PR/Communications or Development studies/ Social Sciences or related area

 Skills & experience

Demonstrated record of excellence in sponsorship or grants support, years professional experience, at least 5 years’ experience in a similar role.

 Behaviours

Speaks, reads and writes English fluently,

Proven ability and willingness to learn another language quickly.

Acts according to Plan international four values of Behaviours

Leadership Behaviours:

Lead by example his / her supervisees

Plan for mid and long term 

Face promptly and resolve any problem

Results oriented

Team leader 

Desirable:   Work to be a special model for all colleagues

Physical Environment

Based in the Country Office located in Lome with 50% extensive travel in program areas and abroad.

Level of contact with children

Mid contact: Occasional interaction with children.

Child Safeguarding policy:

The Sponsorship Manager’s contact with children is medium.

The Sponsorship Manager should comply with the Child and Youth Safeguarding Policy. He/she should align his/her activities with the norms and standards of that policy as far as he/she is concerned. His/her activities should well be aligned with the Business Standard four of Safeguarding Policy: Safe Child Sponsorship. Moreover, he/she is bound with the other standards any time children and youth protection must be promoted.  

Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.

Holds self and others accountable to achieve the highest standards of integrity.

Consistent and fair in the treatment of people.

Open about mistakes and keen to learn from them.

Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.

Creates a climate of continuous improvement, open to challenge and new ideas.

Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

We empower our staff to give their best and develop their potential

We respect all people, appreciate differences and challenge equality in our programs and our workplace

We support children, girls and young people to increase their confidence and to change their own lives.

Lieu de travail:  Bureau National / Lome

Type de role: Sponsorship Manager

Se rapporte au: Representante araesidente

Niveau: E

Date limite: 20 janvier 2023

L’application anticipée est encouragée, car nous examinerons les demandes tout au long de la période publicitaire et nous nous réservons le droit de fermer l’annonce en avant la date limite de dépôt des candidatures.

Une série de contrôles préalables à l’embauche seront effectués conformément à la politique de Plan International sur la protection des enfants et des jeunes.

En tant qu’organisation internationale de développement communautaire centrée sur l’enfant, Plan International s’engage pleinement à promouvoir la réalisation des droits de l’enfant, y compris leur droit à la protection contre la violence et les abus. Cela signifie que nous avons des responsabilités particulières envers les enfants avec lesquels nous entrons en contact.

Plan International croit que dans un monde où les enfants font face à tant de menaces, il est de notre devoir de veiller à ce que nous, en tant qu’organisation, fassions tout ce qui est en notre pouvoir pour assurer la sécurité des enfants. Nous ne devons en aucun cas contribuer à nuire aux enfants ou à les mettre en danger.

Plan International mène une politique d’égalité des chances et encourage activement la diversité en accueillant des candidatures provenant de tous les domaines de la communauté internationale.POSTULER