Plan International recruits 01 Knowledge Management Specialist
Plan International
Addis Ababa, Ethiopia
Humanitaire (ONG, Associations, …), Projet/programme de développement
Knowledge Management Specialist
Location: Addis Ababa, AA, ET
Company: Plan International
The OrganisationPlan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
ROLE PURPOSEPlan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.
Plan International Ethiopia’s main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.
The Knowledge Management Specialist is a new and pivotal part of PIE’s drive for improving its efficiency, effectiveness and impact. The post holder will lead on work across the organisation to ensure we are building, utilising and then maintaining an effective knowledge and evidential base. They will design and implement a system for gathering, interpreting and managing multiple forms of information and resources necessary for learning. They will, manage the knowledge/evidence base generated to improve PIE’s design and implementation of programmes. He/she will develop implement, and ensure that PIE is moving towards reaching the requirements of best practise for research, learning and the generation and use of evidence. This means changing our way of working including PIE’s overall program implementation and quality approach as well as use of the associated systems. Additionally, the post holder will ensure the rigor and value of monitoring process and evaluations.
MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPSDirect reports – none
Key relationships
InternalMERL staff at CO and in programmes/programme areas.
Programme Staff at all levels but especially Programme Manager/Project ManagersProgram quality team membersInternal technical networks as relevantGlobal and Regional networks, functional and thematic leads
ExternalPartner organisations
Civil society organizationsYouth and youth organisationsOther INGOs and development/humanitarian actorsResearch groups and Knowledge Management groups in Ethiopia, The Region and Globally PHYSICAL ENVIRONMENTTypical Office environment with 50% travel in PIE’s programming areas.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
Strategic Leadership
With senior managers, enable a culture of knowledge exchange and learning within PIE at all levels and within all disciplines.
To improve our targeting, understanding and impact, establish an effective Knowledge Management systems across the organisation that builds on evidence from our project/programme. This will be achieved by using input of MERL, reports, dedicated research and routine processes. for the purpose of programme efficiency and impact. Ensure Knowledge Management contributes to improved programme development and delivery, as well as being available for management decision making.Working together with HPQ develop long-term and short-term plans to achieve the objectives of the organization in the area of EL.Contribute to, and ensure that the Knowledge Management system is able to contribute to, programme design, implementation and quality delivery of all Plan programming in Ethiopia.Provide supervision, mentorship and professional development to staff on Knowledge Management system (YODA) basis of the global PQIP policy and procedures.Act as a focal point within PIE for the global Learning and Knowledge Management initiatives and engage as a member of global learning teamDevelop, support and disseminate a community of best practices around key knowledge areas in coordination with program team
System Design and Roll-OutTake the lead and work across the organisation to deliver PIE’s approach to data collection, research, learning and evidence based management. Ensure that PIE is working towards best practise across the organisation.
Drive a culture of learning within the organisation and develop EL is an integral element of programming and staff engagement/developmentDevelop the tools required to implement the EL best practise and ensure that roll-out is standardized in country office and in program operational areas where necessary.Work closely with program team members to promote understanding of the importance of EL to achieve quality programmingBe the key link between the PQ , Programme Operations and Humanitarian programme teams to ensure that EL is promoted as a key tool in programme management and strategy development
System ManagementTogether with MERL staff, track monitoring and evaluations and, in coordination with project managers and technical support staff, design TORs, provide technical and practical guidance on inception reports etc to ensure quality outputs and that these outputs are utilised for learning and change. Ensure that thematic sector leads capture and disseminate lessons learned from evaluations etc. and follow up on action planning nso that we change practise and behaviours., maintain a lessons learned database.Ensure all staff are aware of and able to use the Knowledge Management system and contribute to it whenever possible.Ensure that learning is accessed and used as an integral part of programme implementation including specifically assisting projects/programs.Contribute to the development of research and a rigorous evidential base, in collaborate with senior managers. Programme Development
Support Program, Humanitarian and Business Development teams in proposal development and programme design to ensure that new programming is based on previous learning.
Build capacity of advisors in the use the Knowledge Management systems.
Communication and ReportingProactively communicate on all aspects of Knowledge Management across PIE
Proactively communicate on Knowledge Management issues with the region, other Plan country programmes, the Global Hub and National offices.Contribute to communications around programme quality, implementation and MERL.Provide reports and contribute to reports on KM as required by programming, donors, senior staff or Plan globally.Produce and disseminate case studies, best practices; and lessons learned for internal and external use Other ResponsibilitiesWithin the scope of the role, there will be additional assignments as needed to contribute to the delivery of programming, ensuring quality and learning and delivering the PIE strategy.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported in accordance with the appropriate procedures.Understands role in upholding Plan International’s safeguarding and GEI policies;Ensures that Plan International’s global policies for Gender Equality and Inclusion are fully embedded in day-to-day work.Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essentialBsc/BA/ MSc/MA degree in an area of social development or equivalent.
A minimum of five years management experience, including in a MEAL, learning or research role, preferably with solid experience in more than one of the PIE’s priority sectors: Child Protection, Youth Economic Empowerment, WASH, Education and Emergency ResponseExperience of conducting /commissioning evaluationsExperience in designing and managing Knowledge Management systems, awareness of learning methodologies and experience of leading learning eventsThe drive, energy and commitment to create and deliver a learning cultureAwareness of international quality standards (Red Cross Code of Conduct, Sphere Standard, CHS) and proven experience of using these standards in practical ways to promote quality and accountable programmingHighly developed interpersonal and communication skills including presentation skills and the capacity to effectively work with multiple stakeholders within and outside EthiopiaHighly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and culturesAbility to influence others to challenge existing mind-sets and to meeting defined objectivesAbility to present complex information in a succinct and compelling manner, and to use innovative forms of communicationAbility and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies or proposal development
Languages requiredExcellent written and verbal communication skills in English.
COMPETENCIES (LEADERSHIP, BUSINESS TECH)Able to self-motivate, meet targets and deliver to time and qualityAccepts accountabilities assigned and works in a manner that delivers them
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountableWe create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impactWe strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well togetherWe succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empoweringWe respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
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Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
POSTULER