Plan International recruits 01 Business Analyst
Business Analyst (National Position)
Location: Monrovia, MO, LR
Company: Plan International
Plan International is a leading girls and children’s rights organization. Plan strives for a just world that advances children’s rights and equality for girls. We motivate our people and partners to:
empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability
drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face
work with children and communities to prepare for and respond to crises, and to overcome adversity
support the safe and successful progression of children from birth to adulthood
Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!
As part of its commitment to support Plan International Federation reach 100 million girls so to learn, lead, decide and Thrive, Currently Plan International Liberia is developing a new country strategy which will focus on reaching 1.4 million girls and children all over the country and with a strong commitment to work with all partners at various levels to put an end to early marriage and Female Genital mutilation (FGM)!
Moreover, Plan International Liberia is committed to ensure that Child Protection and Gender transformative practices are key integral part of all its work including the organizational structure and staffing. Accordingly, women are strongly encouraged to apply for this post!
Dimensions of Role:
Accounting processes coordination and service delivery.
Banking and Treasury
Compliance to the Budget
Financial Reporting.
Internal Financial Controls
Coordinate the day-to-day work of accounting staff
Typical Responsibilities – Key End Results of Position:
Daily follow-up and review of staff and partner advances liquidations and entering in GL after approval
Ensure bank reconciliations are timely produced and reviewed for CFM approval and follow-up on un-reconciling items
Ensures monthly financial corporate WARO reports are performed and sent on time (Target Bank Balance, Finance Statistics, Partners outstanding advances report, etc)
Analyze / Review PU financial reports and prepare feedbacks to PUMs
Participates to the budgeting process and ensures that operational plans are consistent with the approved budgets.
Reviews budget entries in SAP and keeps records of budget modifications on file.
Weekly updating of SAP with GL expenditure export file,
Preparation of countrywide Budget Vs Actual monthly analysis for CMT information and decision making on budget burning situation.
Staff training on financial processes
Support field planning processes and actively participates in partners and field based community organizations (CMP) training and empowerment.
Train staff and partners on fraud risks awareness and test effectiveness of current controls.
Ensure appropriate financial controls processes, procedures and systems are in place and adhered to countrywide.
Follow up finance-related audits with partners and ensure adequate actions lists are developed to tackle issues immediately.
Perform expenditures analyses with cost effectiveness of operations orientation.
Etc…
Grants financial reporting and record keeping are thorough, well maintained and accurate
Accurate maintenance of grants expenditure records including supporting documentation which is approved by the appropriate authority
Review of financial reporting prepared for submission to donors to ensure it is accurate and on time
Maintaining close monitoring of advances to partners, expenditure reporting by partners and complete supporting documentation
Plan Liberia management and teams are supported by effective financial services, financial information and advice
Support the Country Finance Manager in the preparation of funding requests and communicating other business plans to the regional office
Produce unit report and country office results against budget, provide and suggest other key financial measures to the Country Finance Manager including advising on issues
Support payroll, regulatory returns and tax compliance as required
Ensure financial due diligence of partners is completed as part of partner assessment processes
Budgeting and planning is based on excellent and timely financial data
Consolidate country operational budgets and submit to the country Finance Manager for review
Financial reporting and cash management is accurate and compliant with established policies and procedures
Draft and submit flow charts for key financial processes to the Country Finance Manager for reivew
Regularly update the financial authorisation matrix and submit to the Country Finance Manager
Ensure finance related audit actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms of audit reports
Indicators for success:
Country office and PUs compliance with financial reporting policies and procedures
Dealing with Problems:
The role requires the ability to analyse data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures
An ability to arbitrate between parties and to find solutions to difficult financial issues in an evolving development/emergency context is necessary
Sudden emergency situations are not unusual in Liberia the post holder must be ready to support the financial management of response programs
Communications and Working Relationships:
Reports to the Country Finance Manager.
Assist the Country Finance Manager in managing the performance of Country Finance staff and maintains regular communications and good working relationships with CMT
Regular participation in national INGO finance networks
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Skills specific to the job
Knowledge of International Financial Reporting Standards, Control standards and the reporting requirements of major international grant donors
Strong management skills
Analytical thinking
Communication skills, appropriate to the audience
Problem solving
Ability to work in a multidisciplinary and multicultural environment
Strong team-building and motivational skills
Strong negotiating, facilitating and influencing skills
Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, web-based system
Working knowledge of written and spoken English
Qualifications and Experience
Qualified accountant (e.g. CPA or equivalent).
Relevant post qualification experience
In depth knowledge of financial systems, financial management and reporting
Good knowledge of local accounting practices, standards, procedures and regulations
Leadership behaviours
Holds self and others to account to deliver on agreed goals and standards of behaviour
Involves others in setting and achieving goals
Effective communicator: supporting learning in diverse teams
Cross culturally adept
Sets a strong learning culture in their part of the organization
Attitudes:
Motivated and has mentoring and coaching skills
Teamwork and working under pressure
Effective communication skills
Physical Environment and Demands:
Typically office environment with 33% extensive travel in program areas and abroad
Level of Contact with Children:
The position will be based at the Country Office and level of contact with children is low
Behaviours (Plan International’s values in practice)
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people.
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.
Location: Monrovia, Country Office
Reports to: Country Finance Manager
Grade: D1
Closing Date: 25th June 2019
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.