Logistics & Warehouse Officer

Location: Pulka, BO, NG

Company: Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.

Deadline for application submission: 5th November, 2019.

Job Location: Pulka L.G.A, Borno State.

Role Purpose:

 Plan International Nigeria is seeking to implement General Food Distribution and Blanket Supplementary Feeding Programme project funded by World Food Programme (WFP). The post holder is to manage an array of warehouse activities including safeguarding of goods and supplies, and ensuring well-organized warehousing and storage service in compliance with WFP and Plan International warehouse and logistic guidelines.

 Dimension of Role:

 The post holder will contribute to the effective administration and logistics operation in Pulka ensuring the interface between operations and programme team members. The post holder will support development of Plan Internationals implementing partners and staff capacity building. The post holder will supervise the driver.

 Key Roles/Responsibilities:

 Provide day-to-day support to staff in general office operations and identify future needs.

Ensure timely welcome services, warehouse management and other support services for staff and visitors.

Manage travels of staff with Maiduguri Admin officer with respect to UNHAS bookings and feedback

Coordinate and management movement register for all staff Pulka field office

Effective management of the office operations

Prepare and file documents for signature and/or action, as necessary and ensure that proper filing systems are in place for the office.

Manage and keep Asset register for the field office

Plan and supervise the workflow in a warehouse

Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols

Taking records of general stock provided by WFP and movement of General Food Distribution and Blanket Supplementary Feeding Programme items.

Controls inventory levels by conducting physical checking and counts; reconciling with data storage system.

Maintain and manage inventories accurately

Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.

Maintains safe and clean work environment by keeping shelves, pallet area, and work stations neat. Organize warehouse and work area for orderliness at all times

Coordinates the planning and organization of meetings and workshops.

Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Logistics and Procurement in Emergencies Specialist about necessary repairs and improvements as necessary

Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.

Ensures that the SAP system is used to capture all necessary activities as required.

Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles

Perform logistics and procurement operations – Selection of vendors/suppliers and keep an updated vendor list

Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule

Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner

Ensure compliance with Plan International logistics standards and regulations

Store Management using specified software

Perform any other project related duties as specified by the Procurement & Logistics Specialist and other dotted line management.

 Technical expertise, skills and knowledge

Essential

 A degree in Business/Public Administration or related field.

At least 4 years of experience working in administration and logistics generalist role in related field

Relevant experience in warehouse management

Experience in use of SAP

Fluency in English with excellent writing and speaking skills is required.

Excellent and demonstrable experience in procurement processes and logistics management.

Demonstrable experience in office management and staff coordination.

Excellent writing and speaking in English language

Knowledge and understanding of Nigeria’s policy environment

Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching

Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.

Experience with Microsoft Word, Excel, Power Point and Outlook.

Desirable:

 Strong communication skills: oral, written and presentation skills.

Strong leadership, team building, conflict resolution and ability to deliver PLAN’s strategic objectives.

Extremely flexible, and have the ability to cope with stressful situations

Facilitate the development and scheduling of volunteer outreach activities

Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.