Oxfam recruits 01 Humanitarian Support Personnel – Programme Coordinator
Expériences / Formation
KEY RESPONSIBILITIES
This position will be accountable for the operational management of medium to large scale Oxfam emergency responses. The post holder will undertake a series of assignments for which specific Terms of Reference will be negotiated and agreed with relevant parties, prior to, and or revised in the early stages of the deployment.
Typically, the post holder will be responsible for a budget of between four and twelve million Euros, a programme that assists between two hundred thousand and a million people and a matrix-managed team of between fifty to two hundred staff.
The post holder will:
- Promote collaborative working relationships with key stakeholders in regions (Regional Humanitarian Coordinators, Country Directors, country programme staff and partners) and Global Humanitarian Team colleagues in the Delivery, Strategic Focus Areas, and Quality and Capacity teams to support the delivery of effective, high quality humanitarian programmes in line with Oxfam’s vision for humanitarian preparedness and response
- Promote integrated, gender aware humanitarian responses which demonstrate accountability to beneficiaries and are consistent with Oxfam policies and international quality standards
- Ensure that programme design and implementation is consistent with Oxfam’s quality and accountability standards, emergency guidelines and protocols, the Core Humanitarian Standard and that work meets Sphere Standards and other external quality commitments.
Management
- Oversee management and support the assessments of emergency situations, reporting with recommendations and proposals for Oxfam’s response. This will typically include coordinating multiple assessment missions across one or several countries.
- Set up new and manage ongoing medium to large-scale and complex humanitarian response programmes, into the maintenance, recovery and closing phases, ensuring project implementation conforms to proposals, beneficiary needs and as agreed with the donor.
- Selection and assessments of partner organisations
- Monitor compliance and manage and monitor programme and business functions within a country programme, often in high-risk or fragile state contexts. Ensure that all Oxfam programmes operate within the laws of the country and comply with Oxfam policies and procedures.
- Ensure sound financial management of the programme including regular and timely narrative and financial reporting against objectives and budgets, typically by setting up adequate management arrangements at country programme level.
- Manage staff according to Oxfam procedures and policies, including performance management, ensuring that staff are supported and given opportunities and training for development.
- With the Oxfam programme management line (usually Regional and Country Directors) lead the design and adjustment of programme management structures.
- Ensure the programme design integrates capacity building of staff and local partners, and that realistic hand-over arrangements are planned for early on.
- Ensure staff safety, security and evacuation (medical/security) procedures are drawn up, implemented, revised and updated. Approve security plans when necessary. Act as country-wide or regional security focal point and decision maker.
- Support, with the rest of technical staff, advisors and managers, the understanding and use of key analytical tools and frameworks related to safe programming.
Strategy Development and Learning
- Strategy development and implementation, including programme, policy, advocacy, communication, monitoring/evaluation and business support aspects. This entails the development of an emergency response strategy in the early stages of medium to large-scale responses, giving strategic guidance within the scale-up phase of emergency operations.
- Ensure that the programme meets agreed Oxfam quality standards and is developed in a consultative, participative, sensitive to culture, gender and other power dynamics and ensure that they are informed by the community to benefit from the work.
- Strategic decision making on key decisions for the programme. This can include decisions on whether to open up new response areas, on scale and scope of programmes, on prioritisation between different areas and on hand-over / phase out arrangements.
- Ensure humanitarian information, learning and knowledge are developed in responses, and ensure these are actively shared and managed with the Quality and Evidence team, other internal stakeholders and externally.
- Keep informed of relevant programme issues and initiate and contribute to wider programme learning – also by initiating and facilitating programme learning events and evaluations
- Support country-level contingency and preparedness planning
Representation
- At country level, represent Oxfam externally to government officials, UN agencies, donors, and NGOs. Developing good networks and relationships for Oxfam with these agencies, often on regional level and between countries, to create formal and informal alliances towards joint objectives
- Represent Oxfam internally to country staff, modelling core competencies and behaviours of Oxfam humanitarian staff (“leading by example”), inspiring managers to help staff grow into Oxfam’s organisational culture.
- Advocate on key issues at programme level and feed into external advocacy initiatives, and proactively search out and suggest focus areas for advocacy work.
When not deployed, duties may include research work, participation in audits, evaluations and staff trainings, public speaking and media work or other suitable tasks as assigned by the line manager
EXPERIENCE, KNOWLEDGE & COMPETENCIES
Minimum requirements all HSPs are expected to fulfil:
- Ability to deploy at short notice to areas affected by crisis and support the rapid scale up of humanitarian programmes to meet lifesaving needs of affected people.
- Management skills: HSP deployments usually involve managing a team to deliver the work, HSPs will need to demonstrate management competencies, of international and multi-cultural teams, in difficult and stressful environments.
- Behavioural skills; all HSP deployments require the individual to successfully work with and mentor others often under challenging circumstances. HSPs should demonstrate competencies around “listening and creating dialogue” and “working with others” as well as networking skills.
For this role, you will be expected to role model Oxfam’s feminist leadership approach and we have selected the most relevant feminist leadership practices which we will use for assessment purposes
- Self-Awareness
- Agility, Complexity and Ambiguity
- Relationship building
- Mutual Accountability
Essential
- Significant experience of managing and coordinating large-scale emergency programmes in complex environments
- In-depth understanding of relevant humanitarian principles and policies
- Excellent teamwork skills, and a track record of building trust within and empowering large teams, also over distance
- Proven influencing, negotiating and networking skills with internal and external audiences.
- Confident high-level representation and coordination skills.
- Analytical and strategic planning skills.
- Proven financial management skills and experienced in managing compliance in large-scale programmes.
- Ability to take initiative and make decisions with limited support in fast moving environments.
- Ability to deploy at short notice to areas affected by humanitarian crises
- Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts.
- Ability and willingness to work under pressure and in challenging and insecure environments.
- Good communication skills
- Good written and spoken English
At interview, shortlisted candidates will also be assessed on our values and organisational attributes, as outlined above.
Desirable
- Knowledge and experience of working in resilience, disaster risk reduction and disaster preparedness programmes.
- Experience working with partnerships and community-based groups.
- Working knowledge of one or more additional languages, specifically Spanish or Arabic.
Salaire
SALARY: Starting from £42,625 net per annum
CONTRACT TYPE: Open-ended
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