ONU Carrière recruits 01 Property disposal assistant
ONU Carrière
NAIROBI, KENYA
vacance de poste
Intitulé publication : PROPERTY DISPOSAL ASSISTANT, G4Intitulé code d’emploi : Assistant à la cession du matérielDépartement / Bureau : Office des Nations Unies à NairobiLieu d’affectation : NAIROBIPériode de candidature : – 19 avril 2022No de l’appel á candidature : 22-Property and Asset Management-UNON-175717-R-Nairobi (X)Staffing Exercise N/AValeurs fondamentales de l’ONU : intégrité, professionnalisme, respect de la diversité
Cadre organisationnelThe United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UNHABITAT) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the United Nations Office at Nairobi, Central Support Services, Property Management Unit (PMU) and reports to the Chief, Property Management Unit.
ResponsabilitésThe incumbent will perform the following duties :
1. Assist with planning and organizing the disposal of written-off property including equipment, assets, inventory and hazardous waste.2. Coordinate with stakeholders, procurement and finance on the preparation of disposal agreements, contracts and services for the disposal of property through sale, trade-in, gifting, destruction or transfer to another mission etc.3. Assist to draft Statement Of Works (SOW)/Terms of Reference (TOR) for contracts and services for property disposal and participate in the Technical Evaluation Committee (TEC).4. Monitor execution of disposal contracts which include ensuring quality control in accordance with the contract terms, International and local environmental standards.5. Liaise with all entities/clients to receive and dispose of written-off items per the recommendations of the Delegated Authority, Local Property Survey Board (LPSB) or Headquarters Property Survey Board (HPSB).6. Manage dedicated storage areas and yards for asset disposal, monitor security measures and conduct periodic physical verification to ensure no inconsistencies arise.7. Assist in preparation of periodic performance reports in line with the Global Asset Management Policy Service (GAMPS) quarterly performance requirements, review and ensure accuracy of data. Prepare auditable disposal-related statistical reports for management and clients.8. Maintain accurate electronic and manual records of property disposal documentation for audit purposes, ensure all disposal action in the ERP(Umoja) has sufficient supporting documents.9. Identify bottlenecks, research and propose solutions to problematic areas around property disposal.10. Assist with drafting Standard Operations Procedures (SOPs) and flow charts in the area of property disposal. Conduct periodic reviews of the SOPs to ensure efficient service delivery to clients and make corrections where necessary11. Conduct end-user training and support to focal points across client entities and locations in property disposal functions, policies and procedures.12. Support other units within property management in the areas of receiving and inspection, property control, insurance and reporting as and when required.13. Perform any other duties as may be assigned by the Chief of Unit.
CompétencesPROFESSIONALISM: Knowledge of principles of procurement and disposal of property, management of contracts with vendors. Ability to work with multiple clients and keep auditable electronic and manual records. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be « clients » and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery ofproducts or services to client.
FormationA High School diploma or equivalent is required. Supplementary technical training in supply chain, property control or logistics is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
Expérience professionnelleA minimum of three (3) years of progressively responsible work experience in the field of property management, property disposal, property control, asset management or related field is required.
Experience working in Enterprise Resource Planning (ERP) (SAP/UMOJA) including Business Intelligence Reports is required.
Experience supporting more than one entity or multiple clients simultaneously is required.
Experience in ERP related systems for Sales and Distribution (SD) modules in billing for sold products is desirable.
Working experience with an international or multilateral organization or NGO is desirable.
Connaissances linguistiquesEnglish and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required. Working knowledge of another UN language is an asset.
NOTE: « fluency equals a rating of « fluent » in all four areas (read, write, speak, understand) and » Knowledge of » equals a rating of » confident » in two of the four areas.
Méthode d’évaluationEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Notice spécialeAppointment against this post is for an initial period of one year and may be subject to extension. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.
A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis ofqualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.
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