OIM recruits 01 Regional Administrative and Finance Officer (Health Assessment Programme)
Position Title : Regional Administrative and Finance Officer (Health Assessment Programme (HAP))
Duty Station : Nairobi, Kenya
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 07 April 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guinea-Bissau, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic (the), Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Kingdom of Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Context:
Under the overall supervision of the Regional Director for East Africa, the direct supervision of the Regional Health Assessments Programme Coordinator (RHAPC) for Sub-Saharan Africa, the technical supervision of the Finance Officer (MHD HQ), and in close coordination with the Regional Resource Management officer in Nairobi and the Administrative and Finance Officer (MHD in the Manila Administrative Centre), the successful candidate will be accountable and responsible for the administrative and finance functions of the Health Assessment Programmes (HAP) operations in the Sub-Saharan Africa region and in providing oversight in the monitoring and implementation of the available funds for MHD in the region. S/he will also be responsible for the overall management and supervision of the Regional Programme Support and Administration Unit (PSAU) of MHD Africa based in Nairobi.
Core Functions / Responsibilities:
1. Provide oversight on the day-to-day activities of the Migration Health Division (MHD) Regional Programme Support and Administrative Unit (PSAU) including supervision, mentoring, coaching and training of the administrative and finance staff supporting the Health Assessment Programmes (HAP) in the Region.
2. Provide technical guidance to the HAP teams in Africa in the preparation of budgets/service fees, cost estimates, comparative analysis and budget narrative justifications.
3. Support the RHAPC in providing oversight, monitoring and in evaluating the financial performance of HAPs in the region on a regular basis; analyse budget information to prepare and consolidate estimates and supporting data in relation to budget forecasts, performance reports and medium-term plans; review financial provisions of project agreements and documents; assess budget requests and draft budget proposals in conformity with funding partners and IOM requirements.
4. Analyse accounting and financial documentation paying particular attention to anomalies or unusual trends; initiate action to correct any anomalies and provide advice on complex cases.
5. In coordination with the RHAPC, MHD HQs, Health Programme Monitoring & Admin-Finance (PAF) team in MAC, Administrative Centres in Manila and Panama, MHD Africa Senior Management Team and the Country Offices (COs) in Africa, ensure timely submission of budget and service fee requests, revisions, reports and provide supporting justification, calculations, and documents as necessary.
6. Review grant proposal budgets and prepare supporting documentation for grant negotiations and budget modifications as necessary; monitor, exercise fiscal control, maintain and report timely on project budgets; ensure timely disbursal requests to Sub-Recipients of MHD funds.
7. Maintain all the project financial documents, ensuring complete and proper backup/audit documentation;
a. monitor and control information entered by staff into IOM’s financial management system; b. assume primary responsibility for cost allocation of all project funds; c. review the proper allocation of invoices according to expense categories; d. carry out periodic budget review of projects to ensure that all related expenditures are fully recorded and that unused obligations liquidated, and close-out instructions complied with; e. monitor and review selected financial transactions and documents such as payment requests, requests for financial clearance prior to entry into the IOM financial system; f. ensure implementation of the right procedures to control and monitor expenditure and any income.
8. Draft financial and administrative reports for the RHAPC as necessary and liaise with counterparts in IOM on issues related to the application of IOM financial rules and regulations, project approvals/revision/closures, access and operations of relevant financial system modules.
9. Review and approve financial reports received from COs for accuracy and compliance with IOM policies and contractual requirements; ensure regular reporting from COs and sub-recipients of MHD funds.
10. Provide assistance and guidance to the HAP-implementing missions in Africa on procurement of medical items as well as asset and inventory management. Contribute to development of the global SOPs and guidelines on these matters and assist RHAPC in ensuring compliance with the organizational standards related to procurement and asset/inventory management.
11. Undertake duty travels, when necessary, for capacity building of staff in the area of financial management of migration health projects.
12. Perform any other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Economics, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in financial management particularly on budget preparation, analysis and monitoring as invoicing and reporting for migration health programmes in the field;
• Knowledge of the USRAP, Global Health Assessment Projects, Canada PDMS, and CDC Cooperative Agreements is a distinct advantage;
• Experience in supervising teams in an international setting is a distinct advantage;
• Experience with procurement and asset management is an advantage;
• Computer literacy including knowledge of SAP and proficiency in MS Office applications; advanced MS Excel knowledge in macros an advantage;
• Knowledge of accounting systems, generally accepted accounting principles, business risk controls, and audit/review procedures; knowledge of IOM’s regulations, policies and procedures is an advantage;
• Ability to analyze and interpret source information and data;
• Analytical thinker capable of designing and enhancing financial tools, templates and dashboards;
• Experience in designing admin-finance training modules and conducting trainings including webinars is desired.
Languages
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.
Desirable Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 07 April 2019 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.