Position Title : Programme Support Coordinator
Duty Station : Khartoum, Sudan
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 18 February 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Under the direct supervision of the IOM Chief of Mission and in close coordination with colleagues in the programme units in Sudan and the Regional Office (RO) for Middle East and North Africa, the successful candidate will be primarily be responsible for the coordination of project conceptualisation, proposal development, monitoring and evaluation, streamlining internal communications and overseeing the mission’s external communication strategy for all of IOM programmes in Sudan.
Core Functions / Responsibilities:
1. Lead the identification of project/funding opportunities and the development of new programmes/projects in close coordination with relevant programme managers, the Chief of Mission, Resource Management Officer, the Regional Office, governmental authorities and international and regional institutions as well as partners’ organisations in public/private sector.
2. Provide guidance, support and oversight to the work Programme Support Unit team (Project Development, Communication and M&E staff).
3. Coordinate with programme manager/units to strengthen systems for collecting data/information needed for drafting of regular progress reports to be submitted to the donor and Headquarters to ensure the requisite deadlines are met.
4. Identify potential and realistic funding opportunities by keeping abreast of donor priorities in the field of migration management/development and by collecting donor information, appraising project proposals for specific donor funding, recommending the selection of project proposals for submission to identified donors, and following up on donor negotiations.
5. Ensure the regular updating of IOM Sudan’s project tracking and funding opportunity database.
6. Streamline communication between the mission and international teams and offices (RO, LEG etc.) by reviewing the content of documents, and ensuring proper administrative processes for review and endorsement are respected.
7. Provide necessary support to project managers to ensure all projects are adequately monitored and ensure that timely monitoring data is collected and used to inform management decisions addressing implementation challenges and potential risks towards successful implementation.
8. Revise and oversee the mission’s external communication strategy, including the utilization of social media communication tools (including but not limited to Twitter, Facebook, IOM website) to increase awareness of IOM’s work in Sudan.
9. Coordinate and oversee the development and dissemination of communications, reports, information products (info graphics, infosheets etc) and various media resources based on key messages and concerns in the context of Sudan.
10. Oversee the design and preparation of appropriate information campaigns for a variety of target groups, including within the Mission and to external sources, IOM Missions, headquarters, donors, United Nations agencies, government counterpart and other interested stakeholders.
11. Prepare detailed budget projections and timelines for executing each element of the IOM Sudan Strategy.
12. Identify and organize outreach activities and assist the Chief of Mission in carrying out initiatives to promote IOM’s image and to increase the awareness of IOM activities in the country.
13. Participate in mission key events and workshops and undertake field monitoring visits to keep abreast of IOM’s programmatical context and to engage partners and stakeholders in a way that will advance IOM’s agenda in Sudan.
14. Participate in joint UN programmatic coordination meetings (UNDAF, Collective Outcomes) in coordination with programme managers and the Chief of Mission.
15. Provide and coordinate inputs for information requests from Headquarters, the Regional Office, other IOM missions and external partners, such as donors, partner agencies, implementing partners, etc.
16. Undertake duty travel relating to project/programme assessment, liaison with counterparts, problem solving, and new project/programme development, as required.
17. Perform such other duties as maybe assigned.
Required Qualifications and Experience:
• Master’s degree in Political or Social Science, Business Administration, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Experience in coordinating with managing various programme units and ability to establish and maintain working relations with government counterparts, UN agencies;
• Field experience in the Migration or Development fields;
• Experience in Project design and government and donor liaison.
Fluency in English is required. Working knowledge of Arabic, French and/or Spanish is an advantage.
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 18 February 2019 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system