Position Title : Displacement Tracking Matrix Officer (Database)
Duty Station : Juba, South Sudan
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 24 March 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guinea-Bissau, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic (the), Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Kingdom of Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Under the overall supervision of the Head of Operations in South Sudan, the direct supervision of the Programme Coordinator (Displacement Tracking Matrix (DTM)) and in close coordination with the Data, Analysis and Reporting Team, the successful candidate will be responsible for the development, implementation and management of databases and information systems for the IOM South Sudan Displacement Tracking Matrix (DTM) programme.
Core Functions / Responsibilities:
1. Develop ad-hoc database systems for operations or project implementation purposes as necessary, such as surveys and field data collection; Assist in data and information processing and analysis. Provide recommendation for further technology integration possibilities upon the implementation of the developed system.
2. Make an inventory and carry out an assessment of the design and operational features of the currently used systems for collecting, processing, analyzing and disseminating data.
3. Conduct technical and information-sharing meetings regarding the design and use of the developed database systems.
4. In close consultation with the concerned stakeholders develop and/or further improve the design of the required database systems and its interface functions. As required, include standard security features, queries and reporting functions in the database system.
5. Ensure the implementation of IOM ITC Standards, policies and guidelines, with regards to the databases and information systems being developed or implemented.
6. Once the database has been developed, conduct tests to check the effectiveness, integrity, relevance, internal – and external consistency, and validity of the database system and its data, and facilitate compatibility with the GIS system that will be developed in parallel.
7. Assist in documenting, developing and delivering user manuals and training programmes for the developed and tested databases and systems.
8. Analyze the main data flow processes that are relevant to the effective collection, storage, processing, analysis and reporting of the data.
9. Ensure the required performance of the developed databases and systems to prevent and minimize downtime or service interruptions, plan for systems (Software/Hardware) upgrades when necessary and ensure daily monitoring and adequate completion of databases and systems backups.
10. As required, to provide remote or onsite technical support for all IOM locations in South Sudan as necessary in relation to the implementation of the developed databases and systems.
11. Assist the stakeholders’ database operators as and when required regarding troubleshooting.
12. Follow-up with stakeholders to facilitate data exchange.
13. Assist in improving data collection procedures and formats and their standardization.
14. Participate in training, seminar, workshop, and technical meeting to develop the capacity of the staff members and the stakeholders concerned, when necessary and more specifically provide training (including training of trainers) to the intended users of the database systems regarding the design and the application of the database systems.
15. Identify gaps on data and information relevant to the emergency response operation and contribute to the preparation of project proposals aiming to address such needs.
16. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Computer Science, Software Development or a related field from an accredited academic institution1 with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• A minimum of four years of experience with the management of databases and information systems including design, development, implementation, and maintenance;
• Extensive knowledge of Microsoft Office suite (Access, Excel, Word, etc) including VB for Application (VBA) is an advantage;
• In-depth knowledge of the latest technological developments in information technology and information system.
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 24 March 2019 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system