OIM recruits 01 Administrative and Finance Officer

OIM recruits 01 Administrative and Finance Officer

L’Organisation Internationale pour les Migrants (OIM)

Ouagadougou, Burkina Faso

Humanitaire (ONG, Associations, …), Projet/programme de développement

 Position Title : Administrative and Finance Officer
Duty Station : Ouagadougou, Burkina FasoClassification : Professional Staff, Grade P2Type of Appointment : Special short-term graded, six months with possibility of extensionEstimated Start Date : As soon as possible Closing Date : 23 March 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:1. Internal candidates2. Candidates from the following non-represented member states: Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe;Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:All external candidates, except candidates from non-represented member states.
Context:Under the overall supervision of the Chief of Mission (COM) and the direct supervision of the Resources Management Officer (RMO), and in collaboration with relevant units at Headquarters and the Regional Office (RO) in Dakar; the successful candidate will be accountable and responsible for the appropriate implementation of procedures related to the administrative andfinancial functions of IOM Burkina Faso Country office.
Core Functions / Responsibilities:1. Assist in monitoring and overseeing the administrative and financial management of all activities, including financial expenditure and obligations, monitor budget control process and conduct analysis of variances between budget and actual expenditures.2. Provide input for and coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures in close coordination with the RMO and relevant units in HQ or Regional Office.3. Apply adequate administrative and financial instructions and application of internal control procedures to safeguard the Organization’s assets, control cash and prevent fraud. Alert the supervisor in a timely manner of unusual or irregularities regarding transactions, and delays impacting timely reporting.4. Check that financial documents are in conformity with relevant financial regulations, policies, and procedures.5. Review the monthly accounting returns for accuracy and ensure that these are submitted on a timely basis and are completed according to IOM Accounting Policies and Procedures.6. Assist in forecasting cash flows according to activities in the country office and ensure daily control of funds disbursed; check that funding is received in accordance with donor agreements and internal control practices.7. Assist in the preparation of annual budgets for the country office and assist in the preparation of budgets for new programs.8. Oversee and facilitate the payroll of Country office in coordination with the RMO. Check payroll expenditures versus budgets and ensure that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.9. Work closely with other internal functional units of the mission, and support the RMO in liaising with banks, donors, government counterparts and other stakeholders as required in the performance of administrative and financial functions.10. Provide support and information to Project Managers throughout the project cycle to enable compliance with IOM’s policies and procedures and any donor-specific requirements.11. Supervise and train finance staff on IOM financial policies and procedures. Facilitate and support knowledge building and sharing in IOM’s administrative and financial policies to all other staff in the country office.12. Support preparation for internal and external audits and monitoring visits.13. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education• Master’s degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or• University degree in the above fields with four years of relevant professional experience;• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience• Experience in accounting, budgeting, financial management and reporting;• Experience in the field of resources management, project financial planning and budget management;• Familiarity with financial oversight and public administration;• Previous international experience and experience in an emergency, conflict and post conflict settings is an advantage;• Experience in liaising with governmental and diplomatic authorities as well as with international institutions; and• Audit experience highly regarded.
Skills• Knowledge of UN/IOM regulations, policies and procedures preferred;• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP is highly desirable;• Knowledge of UN/IOM accounting systems, software and procedures a distinct advantage;• Knowledge of MS Office products and good computer literacy skills are required;• Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities.
LanguagesIOM’s official languages are English, French, and Spanish.For this position, fluency in English and French is required (oral and written). Workingknowledge of Spanish is an advantage.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
NotesPrevious applicants do not need to re-apply.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.• Empowering others & buildin g trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:Internationally recruited professional staff are required to be mobile.Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.This selection process may be used to staff similar positions in various duty stations.Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.Appointment will be subject to certification that the candidate is medically fit for appointment,accreditation, any residency or visa requirements, and security clearances.Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply:Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 23 March 2021 at the latest, referring to this advertisement.IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment

Posting period:  to 23.03.2021POSTULER